University of Colorado · 2 months ago
Contracts Specialist
Colorado, United States
Full-time
Hybrid
Mid Level
$60K/yr - $76K/yr
3+ years expThe University of Colorado Anschutz Medical Campus is seeking a Contracts Specialist to play a critical role in the development, management, and oversight of departmental contracts. This position ensures the integrity and compliance of all contractual processes while maintaining accountability for contract review, approval, and monitoring.
EducationHigher EducationUniversities
Responsibilities
Serves as the Subject Matter Expert in contracts development and management and responsible for articulating complex contract issues and communicates effectively to diverse stakeholders including faculty, staff and leadership (Chair and Vice Chair for Finance and Administration)
Responsible for working with CU Medicine and other funding agencies for the creation and management of external contracts
Study the legalities of contracts and help to negotiate terms and conditions with faculty and third parties, before drafting agreements to outline terms of service and project deliverables
Provide contract analysis and summaries and ensure contract execution accomplished in accordance with company policy
Maintain a comprehensive knowledge of all University and CU Medicine regulations, rules, and laws governing the procurement and contracting process
Develop departmental tax allocation process on all clinical and contract income
Craft, evaluate, negotiate and execute a wide variety of different contracts covering a range of transactions
Create and maintain relationships with partners and university personnel and serve as the singular point of contact for matters concerning contracts
Maintain records for correspondence and documentation in relation to established contracts and those in progress
Monitor contracts and move forward with close-out, extension or renewal
Solve any contract-related problems that may arise with other parties and internally within the department
Update and maintain internal tracking database with detailed descriptions of the agreement with financial terms and actionable dates
Work with procurement team to ensure timeliness of supplier setup and payment schedules
Provide support to procurement team with processing of contract agreements and supporting documentation
Provide direction on necessary steps needed to finalize agreements and outline all expenses related to the agreement
Provide expertise to faculty members related to compensation and scope for agreements
Collect hours for monthly payments and process compensation in a timely manner
Bill internal and external entities based on terms of arrangement
Investigating and identifying solutions for contractual issues
Negotiating contractual terms and conditions
Oversee contracts from drafting all the way to execution
Key point of contact between a business and third parties to ensure timely review and approval of any variations
Streamlining communication and automating processes
Ensure that all contracts adhere to university and state laws, thereby preventing legal complications down the line
Utilizing digital tools and platforms, streamline workflows, making the contract process more efficient and less time-consuming
Provide detailed accounting for faculty and finance staff to outline current status of agreements and balance information on a scheduled and ad-hoc basis
Uphold university policies and procedures for all agreements and communicate with all parties to remain compliant
Developing and implementing procedures and policies
Perform other duties as assigned
Analyze financial data to identify trends, variances, and opportunities for improvement
Ensure accuracy and timeliness of financial reporting in compliance with University and State policies and guidelines
Provide financial guidance and recommendations to support strategic decision-making
Review and monitor all departmental accounts for valid and allowable expenditures
Ensure financial transactions comply with institutional policies and federal guidelines
Investigate discrepancies and resolve issues related to account activity
Maintain documentation and audit trails for all financial transactions
Maintain accurate records and financial databases
Collaborate with cross-functional teams including procurement, grants, and research administration
Qualification
Required
Bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution and 3-5 years of professional experience in financial analysis, accounting, or contract management
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis
Ability to communicate effectively, both in writing and orally
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
Outstanding customer service skills
Preferred
Experience in government or higher education financial practices
Strong understanding of GAAP and federal financial regulations
Proficiency in financial reporting tools and accounting software
Excellent analytical, organizational, and communication skills
Benefits
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Company
University of Colorado
University of Colorado offers higher education and serving as the catalysts in business, arts, health, and community growth.
10001+ employees
H1B Sponsorship
University of Colorado has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (184)
2024 (124)
2023 (163)
2022 (115)
2021 (86)
2020 (95)
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development Administation
2023-07-27Grant
2023-01-26Grant
2021-04-06Grant· $0.5M
Leadership Team
Richard Schulick
Professor and Chair of Surgery
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