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Baker Electric · 7 hours ago

Accounts Payable Supervisor

Escondido, CA

Full-time

Onsite

Mid, Senior Level

3+ years exp

Baker Electric is an employee-owned company focused on sustainable growth and enhancing the lives of its team members. They are seeking an experienced Accounts Payable Supervisor to lead the Accounts Payable team, ensuring efficient processing of invoices and disbursements while managing month-end close procedures and budget analysis.

Building MaterialReal Estate

Growth Opportunities

Responsibilities

Supervise the Accounts Payable function and team, including vendor relations and the AP disbursement team, which handles all check disbursements, 1099 and sales/use tax return filings/reconciliations

Partner with Human Resources to hire, train, develop and performance manage AP team members

Performs hands-on data entry of overhead invoices and Purchase Order Invoice receiving

Ensures invoices are charged to the appropriate accounts, jobs and cost centers by analyzing invoice/expense reports and recording entries

Process all debit memos to ensure company policies are followed

Develop, implement, document and maintain processes, procedures and policies, related to the Accounts Payable function and ensure adherence to company guidelines

Manage the monthly close of Accounts Payable in an accurate and timely manner; ensuring adherence to the prescribed financial reporting deadlines

Support the Project Managers and Operational staff in a collaborative manner by responding to financial questions/concerns to meet the various business needs

Build and maintain relationships with all vendors

Reconcile processed work by verifying entries and comparing system reports to balances; review and approve all Accounts Payable batches

Responsible for the cash disbursements cycle; capitalizing on all discount opportunities; helping to resolve Purchase Order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding debit memos; coordinating stop-payments and purchase order modifications

Process employee expense reports and ensure proper approvals are in place

Manage all electronic fund transfer payment transactions by communicating upcoming deadlines, recording invoices and payments as they occur

Reconcile monthly vendor statements and related transactions

Reconcile balance sheet GL accounts at month end close

Maintain historical records by scanning documents to the ERP system

Q3 & Q4 budget preparation assistance (includes researching YTD activity), data entry and imports into budget software

Protect the organization; ensuring information remains confidential

Qualification

Accounts PayableConstruction AccountingTeam SupervisionJob Cost ExperienceElectronic Payment ProcessingCalifornia Sales Tax KnowledgeMS Office SuiteVendor RelationsBudget PreparationData EntryConfidentiality