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IMG · 10 hours ago

Executive Assistant to the EVP, Head of Commercial, Americas, IMG Rights

New York, NY

Full-time

Onsite

Entry Level

$24/hr - $32/hr

1+ years exp

IMG is a leading global sports marketing agency specializing in media rights management and sales. The Executive Assistant will support the EVP, Head of Commercial, Americas for IMG Rights, providing critical administrative support in managing a complex calendar, phones, and arranging meetings.

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Responsibilities

Provide a high level of administrative support to the EVP, Head of Commercial, Americas for IMG Rights

Assist the EVP in all professional administrative matters

Ensure a high level of client service internally and externally

Manage the phones, email, and calendar in a highly effective, efficient, and professional manner

Prepare and proof client presentations and related material

Handle travel arrangements with detail, thought, and care

Anticipate and prepare meeting materials and reports needed by Executive

Act as liaison between the Executive and her direct reports, as well as internal and external contacts; coordinate activities and ensure that requests are carried out

Handle and submit expense reports via Concur in an accurate and timely manner

Assist department in special projects as requested; provide support across the team as needed

Additional responsibilities as needed

Qualification

Microsoft Office SuiteCalendar managementAdministrative supportConfidential information handlingProactive approachMulti-taskCommunicationTime managementOrganizational skillsCalm under pressure

Required

1+ years work experience in a related support / administrative role

Highly detailed, organized, proactive and proficient with systems and calendar management

Has a passion for and knowledge of the sports business

Highly proficient in Microsoft Office Suite (including Outlook, Excel, Word & PowerPoint)

Must be able to handle confidential information with discretion

Must have the ability to manage and process invoices, and other common corporate processes

Thrives in a fast-paced environment

Able to anticipate items that need attention, and prioritize. Priorities will often change to dictate focus of work – the candidate must have the ability to handle competing demands and last-minute changes effectively

Ability to multi-task, manage time effectively and prioritize

Excellent communication skills - There will be regular contact with key internal and external stakeholders and partners

Calm and professional manner when working under pressure

Positive, professional, proactive, diligent and flexible approach to work