Advance Testing Company, Inc. · 2 months ago
Document Control Assistant
Campbell Hall, NY
Contract
Onsite
New Grad, Entry LevelAdvance Testing Company, Inc. is an established construction materials testing and inspection firm based in New York. They are seeking a full-time Training Program & Document Control Coordinator responsible for managing training logistics and document flow, ensuring compliance and efficiency in training programs and internal reporting.
Building MaterialReal Estate
No H1B
Responsibilities
Coordinate the scheduling, and tracking the progress, of all new hires and current employees through all planned training and certifications
Maintain technician certification status and renewals. Work w/ operations staff to ensure timely recertification of technicians in required discipline
Maintain certification and training files for all employees
Field reports are collected daily and checked against the computer printout of scheduled work from the previous day. Any missing reports are tracked down and collected (while keeping a record of technicians who are late handing in reports for personal history). Scan/file hardcopy reports
Technicians who submit incomplete and/or unacceptable field reports must be notified and informed of correct reporting requirements (Keep record of repeaters for personal history)
Specifications must be obtained and retained in an orderly fashion, available for review and retrieval when needed. Specifications must be applied to reports accurately and must be entered in project database for the field technicians’ utilization. Proper specification must be applied to laboratory testing and reports, clearly stating compliance or lack thereof
At the onset of new/upcoming projects, contact with the client shall be initiated to obtain specifications, execute contract agreements, special instructions, directions to the project, and mailing and billing addresses. This information will be put into the computer in conjunction with marketing, billing, and scheduling personnel
Tracking of technician hours to monitor and act upon those individuals being paid for non-billable time. This process will be conducted in conjunction with billing and scheduling personnel
Answer client requests for revised reports, reports not received, etc. Answer technicians for when they have field/inspection questions/concerns
Qualification
Required
High school diploma or equivalent
Proficient with Microsoft Office Suite or related software
Must be detailed oriented, organized and can prioritize
Ability to work independently as well as a strong team member
Excellent communication skills
Able to work in a fast paced environment
Ability to clearly communicate with field technicians, supervisors, clients and other team members
Requires a valid, clean driver's license
Benefits
Comprehensive group medical insurance, including health, prescription, dental, vision
Flexible spending accounts for medical expenses and dependent care
Company paid offset to out of pocket health insurance and prescription costs
Opportunities for professional growth and advancement
Paid time off and sick days
Company–observed paid holidays
Paid training and certification
AFLAC Plans including short and long-term disability coverage, life insurance, et al.
401(k) Retirement Savings Plan
Company
Advance Testing Company, Inc.
Advance Testing Company is a civil engineering company providing construction materials testing laboratory services.
Founded in 1984
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2025-12-03Acquired
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