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Morehouse School of Medicine · 2 hours ago

Senior Administrative Assistant

Atlanta Metro

Full-time

Onsite

Mid, Senior Level

2+ years exp

Morehouse School of Medicine is seeking a Senior Administrative Assistant to provide complex administrative support to the Director of the NSF - CREST Center for Circadian Rhythmicity and Sleep Homeostasis. The role involves managing the Director's daily activities, organizing meetings, and coordinating logistics for conferences and events.

AlumniEducationHealth CareMedical

Responsibilities

Manage all tasks associated with the Director’s daily meetings and email correspondences

Compose correspondence; develop, review, and edit presentations and documentation; research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes

Use independent judgment to keep the Director informed of all matters that require his/her attention

Ensure the Director is prepared for meetings through the development of agendas, compiling information, and liaising with internal and external partners

Conduct research and collect data for reporting and planning purposes to enable the Director to make decisions and take appropriate action

Coordinate the onboarding process for the Director’s direct reports, including preparing the onboarding plan and supporting resources, including schedules, key introductions, training, and assisting with logistics

Work with the Marketing & Communications department to develop communications coming out of the Office of the Chair: presentations, reports, memos, and emails

Assist the faculty of NSF - CREST Center for Circadian Rhythmicity and Sleep Homeostasis with budgetary issues, travel and ordering of research supplies

Review, manage, and evaluate internal and external communications in confidence to identify items requiring priority attention

Plan and schedule complex calendar(s) with limited or no consultation and resolve calendaring conflicts

Set up and assist with video and phone conference calls, scheduling, and invitations ahead of time, initiating each call and ensuring proper invitations were sent and confirmed

Reconcile monthly expenses, complete expense reports, and utilize corporate credit card expense tracking system

Plan events, seminars, conferences, and other meetings, including site selection and procurement, catering, scheduling, and speaker arrangements

Book transportation, hotel, and meeting registrations for faculty and administrators

Prepare in advance meeting materials with complete travel agendas

Make travel, hotel, and car arrangements for all scheduled travel for the Chair

Create, update, or edit PowerPoint presentations as directed by the Director, and other senior staff

Send agendas and presentations to appropriate recipients ahead of meetings

Edit documents and presentations, track changes, work on multiple drafts and ensure compliance with any requirements needed

Create and maintain an electronic filing system for the Director’s documents, presentations, correspondences, and workload

Process orders of office supplies and invoices

Monitor and ensure appropriate renewals for memberships and journals and maintain files for accounts and passwords

Qualification

Microsoft Office SuitePowerPointBanner softwareAdministrative supportResearch skillsEvent planningTyping 50 WPMCommunication skillsOrganizational skills