Morrison Foerster · 2 weeks ago
Senior Administrative Coordinator
New York, NY
Full-time
Onsite
Mid, Senior Level
$70K/yr - $99K/yr
5+ years expMorrison Foerster is a law firm that values collaboration and innovation. The Senior Administrative Coordinator will ensure the smooth day-to-day operations of the firm by providing high-level administrative support and coordinating essential activities to keep teams productive.
Law Practice
Responsibilities
Provide high-level administrative assistance to the Director of Administration, Administrative Manager, Office Operations Manager, HR Business Partner, and other firm leaders
Coordinate business professional and attorney onboarding and departures, including I-9 processing, scheduling orientations, updating directories and maps, and preparing related materials
Support new partner hire and onboarding processes, ensuring all tasks are completed accurately and on time
Prepare and edit correspondence, reports, spreadsheets, presentations, and confidential materials with precision and discretion
Schedule and organize departmental meetings, events, and trainings; prepare agendas and supporting documents
Maintain office files, staffing and headcount reports, and ensure key documentation is accurate and up to date
Coordinate business travel and expense reimbursements in partnership with the firm’s travel department
Assist in planning and executing office events such as business professional appreciation week, social gatherings, and community initiatives
Serve as a central contact for internal and external inquiries, handling requests with professionalism and confidentiality
Maintain the NY Office homepage on MoFo Connect and employee directories; communicate updates, new hires, and anniversaries to relevant internal channels
Support internal communication efforts and coordinate with vendors and firmwide teams to ensure effective information flow
Process vendor invoices, check requests, and expense reports; monitor office-related budgets and reconcile P-card expenses
Liaise with vendors and accounting to ensure timely payments and accurate financial tracking
Assist the Director of Administration with budget preparation and special projects
Qualification
Required
Minimum of five years of related administrative experience, or an equivalent combination of education and experience; experience in a law firm or professional services environment preferred
High proficiency in Microsoft Word, Excel (including pivot tables), PowerPoint, and Outlook required
Demonstrated ability to analyze data, identify trends, and clearly summarize findings
Demonstrated accountability and ownership of projects, with a proactive, solution-oriented approach
Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure
Excellent communication and interpersonal skills, with the ability to build trust and collaborate effectively across all levels of the firm
Commitment to professionalism, confidentiality, and exceptional client service
Flexible, reliable team player who adapts to changing priorities and takes initiative to support team and firm goals
Preferred
Four-year college degree preferred
Experience in a law firm or professional services environment preferred
Strong background in budgeting and accounts payable functions preferred
Familiarity with Workday, Visio, ChatGPT, and financial management systems a plus
Benefits
A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
Global wellness program, including free access to Talkspace and Calm apps.
Annual community service day to make an impact on your community and a birthday holiday just for fun.
Education reimbursement annually.
Dedicated Talent Development team.
Competitive annual profit-sharing contribution.
Company
Morrison Foerster
Morrison Foerster transforms complexity into advantage.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Aaron Fountain
Partner
Aaron Rubin
Partner
Recent News
2024-04-25
bloomberglaw.com
2024-04-17
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