Enstructure · 1 month ago
Administrative Assistant Port Auto Logistics Processing
Jacksonville, FL
Full-time
Onsite
Entry Level
2+ years expEnstructure is a company focused on port terminal operations, and they are seeking an Administrative Assistant to support the daily operations within their Auto Logistics Processing division. The role involves providing administrative, clerical, and operational support to ensure efficient workflow and compliance with port and customer requirements.
LogisticsSupply Chain ManagementWarehousing
Responsibilities
Manage incoming calls, emails, and visitor inquiries, and direct communication promptly and professionally
Prepare, maintain, and distribute operational documents, reports, spreadsheets, and daily logs
Assist with scheduling meetings, coordinating calendars, and preparing meeting materials
Maintain filing systems (electronic and hard copy) for operational, HR, and compliance records
Process invoices, purchase orders, and vendor documentation per company procedures
Assist with data entry for vehicle inventory, processing activities, damage documentation, and work orders
Update and maintain system records in accordance with customer and port authority requirements
Support coordination of inbound/outbound vehicle movements and trucking appointments
Track unit status (arrivals, inspections, detailing, accessorizing, shipping readiness)
Assist with generating daily/weekly operational reports for leadership and customers
Maintain employee attendance logs, training records, and compliance documentation
Assist with new-hire paperwork, ID badges, access cards, and onboarding coordination
Support safety initiatives, including incident reporting, SDS logs, and training sign-ins
Ensure confidentiality and compliance with company and port regulations
Communicate professionally with port officials, trucking companies, inspectors, OEM representatives, and vendors
Assist with scheduling and coordinating operational services or vendor work on-site
Support customer service activities, including documentation, reporting, and issue resolution
Qualification
Required
High School Diploma or equivalent required
Valid Driver's License – Required
Must pass background check, drug screening, and physical examination
Strong organizational and time-management skills with attention to detail
Proficiency in MS Office Suite (Excel, Word, Outlook); experience with logistics or terminal systems is a plus
Ability to learn and adapt to fast-paced operational environments
Strong written and verbal communication skills
Ability to maintain confidentiality of sensitive data
Positive attitude, dependable, and able to work independently or as part of a team
Ability to regularly stand, walk long distances, and talk and hear
Ability to frequently use hands and arms to grab, handle, feel, and reach
Ability to occasionally sit and stoop, kneel, crouch, climb, or crawl
Ability to occasionally climb ladders or stairs
Ability to regularly lift and move up to 50 pounds
You must wear the required safety PPE, Safety vest, hard hat, gloves, etc
Vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
Working indoors and outdoors
Excessive heat or cold, extreme weather conditions, excessive humidity or dampness or chilling
Slippery and uneven walking surfaces
Work around machinery with moving parts
Work around moving objects, vehicles, and moving machinery/heavy equipment
Preferred
2–3 years of administrative or operations support experience, auto processing, port, logistics, or automotive industry preferred
Company
Enstructure
Enstructure operates bulk terminals and logistics assets intended to serve infrastructure companies.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$17M2020-08-07Series A· $17M
Leadership Team
Eric Kierstead
Chief Technology Officer
Ryan Grimme
Chief Operating Officer
Recent News
Delaware Business Now
2024-05-23
Automotive Logistics
2024-05-05
Company data provided by crunchbase