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University of Delaware · 1 month ago

Administrative Specialist, Physical Therapy

Newark, DE

Full-time

Onsite

Mid Level

3+ years exp

The University of Delaware is a top-ranked institution, and they are seeking an Administrative Specialist for their Physical Therapy Department. This role involves providing specialized administrative support, managing payroll functions, and assisting with human resources activities while ensuring compliance with university policies.

Higher Education

Responsibilities

Process pay-related webforms for employees and non-employees ensuring that individuals are paid accurately, timely, and in accordance with Department and University policies (e.g., S-contract, Additional Assignment, JED, Payment to Individual)

Monitor and approve hours for miscellaneous wage employees ensuring compliance with ACA regulations and University policies

Initiate hiring process for non-benefited employees and visiting scholars; coordinate criminal background checks; conduct onboarding; submit required forms and documents in a timely manner to ensure that new employees are hired expeditiously

Submit webforms required to accurately fund graduate students (e.g., GSCRF, SFAF, SACR, SAFC); track and monitor webforms throughout the approval process to ensure timely processing

Compile data from course planning spreadsheets to develop pay schedules for faculty, guest lecturers, lab/classroom assistants, and clinicians based on departmental procedures and policies; update spreadsheets throughout the semesters and special sessions; generate reports as needed

Assist personnel with human resources and payroll activities, maintaining strict confidentiality; take initiative to troubleshoot level-appropriate matters and escalate issues to the Business Administrator as needed

Manage and Process Affiliate and Secondary faculty appointment and applications

Process quarterly invoices and FIN Bill Non-Students Forms for Residency hours above and beyond contracts for BIOMS IPO students

Track expenditures for students funded via the Department’s Training Grant to ensure proper allocation of tuition, stipend, travel, Fees and Health Insurance, and other expenses; process SACRs to pay student fees in accordance with grant guidelines

Process contracts for LEND Traineeship with the Center for Disabilities Studies

Under limited direction of the DPT Program Director, track and oversee DPT Peer Tutoring assignments. Including applications, onboarding, tutoring assignments, etc

Process reimbursements for employees and non-employees

Maintain sufficient documentation for internal/external audits

Assist with compiling and updating information for reporting purposes as needed. Including, but not limited to, SEMU, Auto Termination Reports, Protection of Minors, etc

Provide administrative support to faulty, as needed

Provide back-up support to other office administrative staff, as needed

Assist with departmental events, as needed

Maintain accurate and updated files in accordance with university policies

Perform other job-related duties and/or assist with special projects as assigned

Qualification

Human resources knowledgePayroll processingData analysisExcel proficiencyWord proficiencyOutlook proficiencyCommunication skillsInterpersonal skillsOrganizational skillsAttention to detailSelf-motivation

Required

Bachelor's degree and three years of experience, or an equivalent combination of education and experience

Proficiency in Excel, Word and Outlook

Ability to effectively analyze and interpret data

Exceptional attention to detail and ability to deliver accurate results in a fast-paced, deadline-driven environment with minimal supervision

Excellent communication and interpersonal skills

Ability to interact with people of diverse backgrounds

Ability to make decisions and judgments in keeping with the level of the position

Ability to prioritize appropriately and handle multiple assignments concurrently

Self-motivation, initiative and effective organization skills

Preferred

Knowledge of University human resources and payroll policies and procedures preferred

Company

University of Delaware

Glassdoor4.3

The University of Delaware - a state assisted, privately chartered institution - is a Land Grant, Sea Grant, Space Grant and Carnegie Research University (very high research activity).

Founded in 1743

Newark, DE, US

1001-5000 employees