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Sacramento County · 1 month ago

Executive Assistant to the Board of Supervisors *Revised

Sacramento, CA

Full-time

Onsite

Mid Level

3+ years exp

Sacramento County is dedicated to enriching communities and creating inclusive workplaces. They are seeking an Executive Assistant to the Board of Supervisors to perform professional administrative and clerical duties, resolve constituent issues, and provide support to the Board members while managing multiple tasks efficiently.

AssociationGovernmentNon Profit

Comp. & Benefits

Responsibilities

Perform professional administrative and clerical duties for and on behalf of a member of the County Board of Supervisors

Resolve a variety of constituent issues and concerns

Provide information or direct questions and requests to the appropriate staff

Supervise, assign, review, and coordinate the work of other clerical and office administrative staff

Work under tight deadlines and respond to multiple and shifting demands

Be creative and an independent problem solver

Qualification

Administrative practicesReport writingCalendar managementCustomer service skillsRecords managementSupervision principlesEffective communicationProblem solvingOrganizational skillsConfidentiality

Required

Three (3) years of full-time paid administrative/ secretary level (or above) experience with primary duties which include supporting top-level managers, senior executives or higher-level positions

Qualifying experience includes a combination of the following duties: managing schedules and calendaring; drafting, reviewing and sending communications on behalf of the supported person; organizing and preparing for meetings; gathering documents as needed; coordinating travel arrangements; and processing reimbursements

Education from an accredited college or university may be substituted for a maximum of two years of the required three years of experience as indicated above (30 semester units or 45 quarter units equal one year experience)

If the word 'experience' is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable

Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements

If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application

Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws

The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist

For purposes of accessing criminal history information, the candidate will be fingerprinted

A subsequent arrest notification may be obtained

The County may also conduct a background check on the candidate prior to appointment to a position within this class

The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history

Information obtained in the course of this background check will be considered by the appointing authority in the selection process

In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act

Positions in this class require the incumbent to be able to: Sit for extended periods of time

Stand and walk for extended periods of time

Regularly communicate (verbal, written, visual) with the public, external and internal staff

Regularly use a telephone and electronic mail for communication

Regularly use a computer, keyboard and mouse

Regularly use office equipment such as copiers and fax machines

Lift, carry, push and pull objects up to 15 pounds such as office supplies or equipment

Intermittently twist to reach office supplies or equipment

Perform simple grasping and fine manipulations