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Arc Institute · 5 hours ago

People Operations & Systems Manager

Palo Alto, CA

Full-time

Hybrid

Mid, Senior Level

$107K/yr - $132K/yr

5+ years exp

Arc Institute is a new scientific institution focused on basic science and technology development to treat complex human diseases. The People Operations & Systems Manager will ensure the smooth operation of the People team by optimizing systems, managing integrations, and supporting the employee experience throughout their lifecycle.

BiotechnologyNon ProfitTraining

Responsibilities

Support all People team systems by optimizing use, managing integrations between systems, supporting users in the platforms, owning vendor relationships, and managing renewals

Create and maintain flows and tasks for employee changes in our HRIS, maintaining all personnel data with a high level of data integrity

Create dashboards and ad-hoc reporting for the People team and cross functional partners

Support People Programs in building out surveys and review cycles within our HRIS

Own and manage ATS integrations to other tools

Update dashboards and work with the Head of Talent Acquisition on reporting needs as well as system workflows and processes across teams

Ensure training is being assigned and completed by individuals year-round

Support the creation of any new trainings and regular refresh of existing trainings

Manage automations and learning paths

Build and manage Arc’s first ticketing system for the People team in partnership with IT, Facilities, and Scientific Operations/EH&S

Identify and build use cases with an eye towards self-service and automation

Identify and support implementation of new systems as needs arise

Maintain templates for all documents (offer letters, promotion letters, compensation change letters, VOEs, etc.) in conjunction with our Legal team

Create, distribute, and file letters and documentation as needed

Manage worker’s compensation program in collaboration with the EH&S team to file claims and interface with the insurance agency

Manage annual compliance and reporting items such as ACA, EEO-1, training renewals, and handbook updates as required

Work with People Partners to administer leaves of absences and accommodation processes

Other duties as assigned

Qualification

People OperationsSystem ImprovementData IntegrityCalifornia ComplianceHRIS ManagementATS ManagementLMS ManagementLife Long LearnerScience CuriosityVendor ManagementTicketing SystemDocument ManagementWorker's CompensationCollaborationCommunication SkillsProblem SolvingAttention to Detail