Apply on Employer Site

L-Acoustics · 2 hours ago

Executive Assistant (Nashville, TN)

Nashville, TN

Full-time

Hybrid

Mid Level

L-Acoustics is the world leader in premium professional sound systems for live events, employing over 1300 people globally. The Executive Assistant will support C-suite executives by managing calendars, coordinating travel, preparing documents, and serving as the primary point of contact for stakeholders.

Manufacturing

Comp. & Benefits

No H1B

Responsibilities

Direct report to the CEO with responsibility to support executives comprising the C-suite team

Manage calendars for multiple C-suite executives, including scheduling meetings, coordinating travel arrangements, and organizing appointments

Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and exceptional communication skills

Prepare and edit correspondence, presentations, reports, and other documents on behalf of the C-suite executives

Conduct research and compile data as needed to support decision-making processes and strategic initiatives

Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions

Plan and coordinate executive meetings and monthly board meetings, including agenda creation, meeting logistics, and preparation of meeting materials

Anticipate the needs of the C-suite executives and proactively address any administrative challenges or issues

Collaborate with other members of the administrative team to ensure seamless coordination and support across the organization

Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity

At the direction of the CEO, coordinate Board activities, materials, and communications

Take meeting minutes and author correspondence and / or replies to correspondence

Research issues and utilize an analytical approach to problem solving

Perform additional duties and special projects as assigned by the C-suite executives

Be responsible for the creation and management of executive meeting notes and briefings

Qualification

Executive-level supportMicrosoft Office SuiteOrganizational skillsCommunication skillsProblem-solving skillsProfessional demeanorAttention to detailConfidentialityFlexibilityTeamwork

Required

Proven experience providing executive-level support to C-suite executives in a fast-paced environment

Exceptional organizational skills and the ability to prioritize and manage multiple tasks simultaneously

Strong attention to detail and the ability to produce high-quality work with accuracy and efficiency

Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications

Ability to maintain confidentiality and handle sensitive information with discretion and professionalism

Flexibility and adaptability to changing priorities and deadlines

Strong problem-solving skills and the ability to anticipate needs and proactively address issues

Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism. Timeliness, thoroughness, accuracy and the quality of written and spoken communications are required

A dedication to our value system that promotes kindness, inclusion and teamwork

Must be able to work in the US without sponsorship

The position is based in Nashville, Tennessee

Hybrid position

Preferred

Bachelor's degree strongly preferred, or equivalent combination of education and experience

Benefits

Hybrid work model with up to 2 remote workdays per week

Comprehensive health benefits to support you and your family.

Opportunities for internal mobility and career advancement

A collaborative, international work environment driven by innovation.

Employee events and initiatives that foster community and creativity.

Access to the company’s CSE (Comité Social et Économique), offering cultural, leisure, and social benefits.

A strong focus/emphasis on work-life balance

L-Acoustics supports personal/professional development, diversity, and community engagement—ensuring that every newcomer feels empowered to grow, contribute, and thrive from day one.