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CCMC · 5 hours ago

Administrative Coordinator

Irving, TX

Full-time

Onsite

New Grad, Entry Level

CCMC is a community management company specializing in master-planned communities. The Administrative Coordinator plays a crucial role in maintaining high customer service standards while managing administrative and accounting tasks to support community engagement.

ConsultingInformation TechnologyLegal

Responsibilities

Assist with Administrative, Accounting, and other clerical needs using a variety of office equipment, software, and tools

Accept Association payments, process checks for immediate posting, and assist Homeowners with payment options/methods and waivers of late fees or fines

Manage accounts payables processes, including coding of invoices, maintenance of all expense backup documentation, and ensuring association checks are handled and distributed with the utmost care

Participate in community events and meetings as needed

Be the onsite point of contact for assessment collections and is responsible for monitoring payment arrangements

Collaborate with collection attorneys and AR representatives as related to the collection of assessments

Support the Community Manager & Executive Director in the daily business operations

Qualification

MS OfficeCustomer serviceAccounting skillsTime managementProblem-solvingOrganizational skillsCommunication skillsAttention to detail

Required

Professional and adaptable, demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters

Self-motivated, dependable, organized, and efficient with excellent problem-solving skills

Computer skills that include a strong working knowledge of MS Office programs such as Outlook, Word and Excel

Able to communicate effectively orally and in writing, and have high attention to detail

Have excellent telephone manner, with a commitment to the highest customer service possible

Candidates must be able to sit or stand for extended periods and attend community events as required

Must have a valid driver's license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilities

Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager, including possible evenings and weekends

Must pass pre-employment drug screen and background check

Lifting and Carrying: Occasionally lifting and carrying supplies or equipment up to 25 pounds

Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events

Manual Dexterity: Skills in using technology, including computers and mobile devices

Driving: Ability to operate vehicle to perform certain job functions