Troutman Pepper Locke LLP · 6 hours ago
Legal Practice Assistant
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$80K/yr - $100K/yr
5+ years expTroutman Pepper Locke LLP is a law firm committed to employee support and advancement. The Legal Practice Assistant provides administrative support for attorneys in the RISE Practice Group specializing in government contracting, ensuring excellent client satisfaction and managing various administrative tasks.
Law Practice
Responsibilities
Perform specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures
Develop and maintain a deep understanding of department objectives, key activities, and requirements in order to anticipate and proactively address the needs of the team
Code and enter timekeeper's time and costs in the firm's time and billing system
Coordinate large volume client billing, using sophisticated software and procedures that may require client specific instructions and multiple revisions
Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks
Process expense reimbursement requests and process invoices in a timely manner
Maintain attorney bar membership records and CLE records
Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate
Serve as a knowledge resource in specific practice group requirements and firm policies and procedures. Collaboratively share knowledge and work with others to improve processes and procedures
Handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients
Liaise with administrative departments to coordinate all aspects of workflow support for attorneys
Prepare routine correspondence, read and route mail, conduct general research and maintain files
Handle complex edits in legal documents
Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings
Arrange domestic and international travel and create and submit related expense reports
Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks
Manage information electronically using the firm’s database file management system and records management system
Provide overflow assistance to administrative legal support team
Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust
Qualification
Required
Bachelor's degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position
Minimum of five (5) years of related experience, including billing and e-Billing, preferably within a law firm or similar professional services environment
Demonstrate a 'can do' attitude and a willingness to continue learning and developing skills of an independent thinker
Excellent written and verbal communication skills with the ability to effectively interact with all levels of firm personnel, clients, and vendors
Ability to provide quality client service to both internal and external clients effectively and professionally
Ability to manage multiple projects in a deadline-driven environment
Ability to take initiative, set priorities, and see projects through to completion
Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes
Ability to communicate effectively, both verbal and written
Excellent grammar, punctuation, and proof-reading skills
Willingness and ability to accept changing assignments and priorities
Ability to maintain confidentiality of attorney and client information
Strong knowledge of Microsoft Office Suite products
Strong knowledge and understanding of the nuances and complexities of doing business with the federal government
Perform specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures
Develop and maintain a deep understanding of department objectives, key activities, and requirements in order to anticipate and proactively address the needs of the team
Code and enter timekeeper's time and costs in the firm's time and billing system
Coordinate large volume client billing, using sophisticated software and procedures that may require client specific instructions and multiple revisions
Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks
Process expense reimbursement requests and process invoices in a timely manner
Maintain attorney bar membership records and CLE records
Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate
Serve as a knowledge resource in specific practice group requirements and firm policies and procedures
Collaboratively share knowledge and work with others to improve processes and procedures
Handle tasks related to client billing, such as distribution and review of client invoices; maintain current knowledge of billing requirements from clients
Liaise with administrative departments to coordinate all aspects of workflow support for attorneys
Prepare routine correspondence, read and route mail, conduct general research and maintain files
Handle complex edits in legal documents
Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings
Arrange domestic and international travel and create and submit related expense reports
Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks
Manage information electronically using the firm's database file management system and records management system
Provide overflow assistance to administrative legal support team
Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust
Preferred
Experience working in a federal contracting agency beneficial
Company
Troutman Pepper Locke LLP
Troutman Pepper Locke LLP helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase