Dorsey & Whitney LLP · 9 hours ago
Department Administrative Assistant / Office Services Clerk (Dallas, TX) (#3987)
Dallas, TX
Full-time
Onsite
Entry Level
1+ years expDorsey & Whitney LLP is a global law firm with over 650 lawyers across 22 offices. They are seeking a Department Administrative Assistant / Office Services Clerk to provide a broad range of administrative support and assist with various office services in their Dallas office.
AdviceLegalProfessional Services
Hiring Manager
Tali Canfield, MA, SHRM-CP
Responsibilities
Process daily mail; perform mail pickup and delivery at scheduled times
Provide client services/receptionist coverage as needed, including back-up for breaks
Open and close electronic files, prepare labels, prepare files for off-site storage including content description reports. Coordinate delivery and retrieval of files from off-site storage vendor
Assist with annual document destruction, as necessary
Assist with outside deliveries, as needed
Operate photocopy machine for large copying and scanning projects
Schedule conference rooms and visiting attorney offices; order catering as needed
Coordinate coffee service which includes ordering, maintaining, and cleaning of coffee stations and conference rooms. Keep kitchens cleaned, organized, and stocked
Function as liaison with building management and coordinate building services
Maintain accurate and detailed records of receiving documents and supplies and ensure that all products received are correct. If necessary, handle returns to vendors promptly
Input, track, and receive tasks using legal services workflow system
Assist with entering attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies
Organize electronic documents in document management system and shared network drives
Manage and organize physical files and other hard copy materials
Process reimbursement requests, check requests, and vendor invoices
Prepare binders, indexes, and labels; assist with organization of materials
Provide administrative support directly for first and second year associates, as requested
May be requested to perform other duties not listed above
Qualification
Required
High School diploma or G.E.D. equivalent
At least 1 year of administrative support or related experience
Accurate typing skills
Good oral and written communication skills
Ability to work effectively with all levels of personnel
Attention to detail and accuracy
Strong organizational skills
Strong customer/client service focus and skills
Ability to adhere to deadlines
Ability to maintain client and firm confidentiality
Ability to work independently and in a team environment
Working knowledge of Microsoft Office
Ability to ascend/descend a ladder to service the lights and/or access records files and supplies
Physical strength and agility to permit full performance of the duties of the position, including bending, walking and lifting up to 30 pounds
Preferred
Prior mailroom or general office administrative experience
Good knowledge of MS Office software applications
Benefits
Comprehensive medical insurance with coverage for infertility, gender-affirming care, behavioral health, and access to virtual providers
Dental insurance
Vision insurance
401(k) retirement savings plan with Firm contribution
Basic and optional life insurance
Short and long-term disability
Paid time off
Up to 8 weeks of paid parental leave with up to an additional 6-8 weeks of paid short-term disability for business professionals who give birth
Paid holidays
Paid volunteer day
Discretionary bonuses (if bonus eligible)
Adoption assistance
Healthcare, dependent care, and transportation pre-tax reimbursement accounts
Back-up child and elder care program
Education and college advising program
Virtual tutoring
Wellbeing programs and activities
Mass transit program (certain offices)
Travel assistance program
24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost
Company
Dorsey & Whitney LLP
Clients have relied on the international law firm of Dorsey & Whitney LLP since 1912 as a trusted legal advisor and valued business partner.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
M
Martha Coultrap
Retired Partner
Recent News
2025-12-09
2025-12-09
Business Wire
2025-12-05
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