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American Academy of Pediatrics · 5 days ago

Manager, Experiential Learning

Itasca, IL

Full-time

Hybrid

Mid Level

$102K/yr - $108K/yr

3+ years exp

The American Academy of Pediatrics (AAP) is the nation’s leading advocacy organization for children’s health, seeking a strategic thinker to manage educational programs. This role involves planning, development, implementation, and evaluation of educational content while ensuring compliance with accreditation standards and accessibility guidelines.

Association

Work & Life Balance

Hiring Manager

Sue Mueller, PHR

Responsibilities

Collaborate with Simulation and Experiential Learning (SEL) leadership to align operational educational strategies with organizational goals

Plan, develop, implement, staff, and evaluate assigned activities, including live in-person and live virtual (synchronous) education, applying adult learning principles ensuring educational content is accurate, current, and relevant to the audience

Conduct educational needs assessments, establish learning objectives, and design engaging, outcome-driven educational methods using appropriate pedagogical techniques

Continuously identify and implement process improvements to enhance project plans and workflows

Oversee the development, review, and dissemination of course materials, multimedia presentations, and handouts via the Learning Management System (LMS) and/or printed syllabi

Manage compliance with copyright, the Health Insurance Portability and Accountability Act (HIPAA), and accreditation requirements. Ensure educational materials meet accessibility standards, including the Americans with Disabilities Act (ADA) and the Web Content Accessibility Guidelines (WCAG)

Oversee the successful execution of assigned courses on-site. Serve as online course staff support and/or back-up

Develop and implement evaluation methods, including participant feedback, assessments, and outcome measurements. Analyze evaluation data to assess program success, identify areas for improvement, and for decision making/planning for future programming

Complete activity abstracts for accreditation and Maintenance of Certification (MOC) and ensure compliance with AAP Continuing Medical Education (CME) quality standards, Accreditation Council for Continuing Medical Education (ACCME) requirements, and American Medical Association (AMA) Physician’s Recognition Award (PRA) standards. Manage credit designation for other organizations, including the National Association of Pediatric Nurse Practitioners (NAPNAP) and the American Academy of Family Physicians (AAFP)

Maintain documentation for ACCME/AMA PRA compliance and complete annual reports

Recruit, train, and coordinate faculty and speakers to deliver high-quality content. Serve as the primary contact for subject matter experts (SMEs), faculty, course directors, and planning group members

Develop comprehensive faculty guides and communication materials

Lead group meetings, including preparing agendas and ensuring the development and dissemination of accurate minutes in a timely manner

Manage logistical aspects such as site selection, vendor contracts, technical needs, and faculty rehearsals in collaboration with Convention and Meeting Services and other AAP staff

Manage project planning, budgeting, quality assurance testing, and deployment of courses and content

Utilize tools such as Dropbox, JotForm, SharePoint, Microsoft Teams, and Google Docs to improve efficiency

Collaborate with AAP Marketing staff to develop and execute marketing plans for assigned activities. Manage promotional copy, including social media content. Review the effectiveness of marketing efforts and suggest adjustments as needed

Develop and manage budgets, monitor variances, and optimize income opportunities

Analyze course and financial data and compile requested reports

Contribute to the SEL leadership team, assist with special projects, and support and/or lead other SEL activities as needed

Represent SEL at conferences and exhibitions as requested

Qualification

Educational designCME programmingNeeds assessmentEvaluation methodsFaculty developmentBudget managementLearning Management SystemAnalytical skillsTechnical acumenProofreading skillsCommunication skillsOrganizational skillsInterpersonal skillsCritical thinking

Required

Bachelor's degree in education or related discipline or an equivalent combination of relevant education and work experience required

At least three years' related experience in educational design and programming in a CME or adult continuing education environment required, preferably in a non-profit or professional association

Experience with professional practice gap identification, needs assessment, evaluation and outcomes measurement, educational design, faculty development, and educational research are essential

Must be able to effectively facilitate communication and build consensus among varying constituents

Manage multiple priorities simultaneously within established deadlines

Manage a heavy workload at times, take initiative and follow-through

Work both independently and as part of a team

Pay close attention to detail

Contribute to fostering an inclusive culture where everyone feels valued and respected

Excellent written/verbal communication, interpersonal, organizational, analytical, critical thinking, management, proofreading, and budgetary skills required

Strong technical acumen essential with proficiency in MS Office and the ability to learn and apply new technologies

Experience working in databases and learning management systems, Adobe Pro, budget software, document collaboration platforms (e.g., SharePoint, and virtual meeting platforms (e.g., Zoom, WebEx, Teams) strongly preferred

Travel and evening/weekend work required

Preferred

Master's degree in adult education preferred

Familiarity with course budget management and ACCME accreditation requirements preferred

Benefits

Healthcare

Retirement savings plans

Company

American Academy of Pediatrics

Founded in 1930, the American Academy of Pediatrics (AAP) is a professional membership organization of 67,000 pediatricians committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults.

Founded in 1930

Elk Grove Village, Illinois, USA

201-500 employees