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Mitsubishi Heavy Industries · 2 weeks ago

Executive Assistant, Office of the CEO

Houston, TX

Full-time

Onsite

Mid Level

3+ years exp

Mitsubishi Heavy Industries America, Inc. (MHIA) is looking for an Executive Assistant to support the President and Regional Representative in the Office of the CEO. This role involves managing correspondence, coordinating meetings, and providing comprehensive administrative support while ensuring confidentiality and professionalism.

ElectronicsIndustrialMachinery ManufacturingManufacturing

No H1B

Responsibilities

Maintain strict confidentiality and discretion in all matters

Deliver accurate, timely, and efficient administrative support to Senior Executives, including:

Arrange meetings, travel, and transportation

Manage business-related reservations

Coordinate and facilitate essential staff meetings, all-hands, vendor discussions, and customer presentations

Conduct research and information gathering on behalf of the executive and prepare summaries and reports

Assist in managing the schedule for the President and the Regional Representative by handling their calendar, screening incoming calls, and exercising good judgment to interpret requests and distribute them appropriately

Process expense settlements promptly for the President and Regional Representative

Assist with company events hosted by the President or Regional Representative, working with relevant corporate departments

Prepare and handle outgoing mail and correspondence as directed

Respond to routine phone and in-person questions, forwarding and resolving issues as needed

Organize and maintain business cards, data, files, correspondence, and other records on the file server

Notify office/building personnel of expected visitors to senior executives; register, escort, and assist visitors during their visit

Actively engage in team efforts to reach departmental and company goals

Foster a positive team spirit and encourage a collaborative work environment

Communicate effectively with colleagues and management at all levels

Protect confidential information by avoiding unauthorized communication, disclosure, or use for the advantage of third parties

Always maintain the highest standards of honesty and integrity

Perform additional related duties as assigned

Qualification

Administrative support experienceMicrosoft Office SuiteBilingual in EnglishJapaneseAttention to detailProactiveReliableSAP ConcurInterpersonal communicationCollaboration skills