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Guide Star · 4 months ago

Permit Specialist

Ogden, UT, US

Full-time

Onsite

Senior Level

5+ years exp

Guide Star is an Employee-Owned Telecommunications Company seeking Permit Specialists to oversee the permitting process for obtaining public rights of way and utility pole permits. The role involves ensuring compliance with relevant laws and serving as a liaison between government entities, utility companies, and construction teams to facilitate efficient permit approvals.

Cloud ManagementCyber SecurityInformation TechnologyVoIP

Diversity & Inclusion

Responsibilities

Receive and enter incoming work from various sources (email, PDFs, paper, FTP sites, customer databases, etc.) into online database software accurately, and within established timeframes

Manage the preparation of all necessary documentation for permit submissions, including applications, maps, and legal descriptions. Ensure that all permitting documentation is accurate, complete, and in compliance with regulatory standards

Liaising with governmental agencies, utility companies, and other stakeholders to coordinate right of way activities and ensure compliance with all applicable laws and ordinances

Maintaining accurate records and documentation of permits, including associated plans and maps, ensuring that all documents are current and properly filed

Work on multiple permitting projects, ensuring that they progress on schedule, within budget, and in accordance with permit conditions

Overseeing and managing the processing of permit fees and invoices, ensuring accurate and timely billing, payment tracking, and reconciliation for all right of way permit-related transactions

Addressing and resolving revisions, conditions, conflicts, or disputes that arise during the permitting approval process

Assist with the planning and coordination of all Aerial and Under permit activities, ensuring compliance with local, state, and federal regulations. Oversee the development and implementation of strategic plans to acquire necessary permits in a timely and cost-effective manner

Act as the primary point of contact for internal stakeholders, including government agencies, utility companies, and landowners, to negotiate terms and facilitate the permit acquisition process. Build and maintain relationships to ensure smooth project progression

Analyze permit data to identify trends, efficiencies, and areas for improvement, and develop ad hoc reports to support decision-making and strategic planning for department management and permitting teams

Setting up and managing internal projects using workflow management software, ensuring that all necessary tasks are defined, appropriately assigned, and integrated into the project timeline for efficient execution and tracking

Provide leadership assistance and direction to the permitting teams and other departments, setting clear goals and expectations

Continuously evaluate and improve permitting processes and procedures. Implement best practices and leverage technology to increase efficiency, reduce errors, and streamline operations

Other duties or special projects, as assigned

Qualification

Utility Right of Way permittingNational Electrical Safety Code CertificationO-Calc ProGIS softwareAuto CADDRailroad permitting processesProject managementAnalytical skillsCustomer service skillsCommunication skillsAttention to detailNegotiation skills

Required

5+ Years Experience in Utility Right of Way permitting

Associate degree in business administration or related field

Proficient knowledge of utility pole infrastructure and the make-ready processes

Proficient knowledge of Railroad permitting processes

Proficiency in understanding and applying local, state, and federal right of way regulations and standards

Proficiency in understanding and applying utility pole regulations and standards

Ability to manage multiple complex projects, coordinate multiple tasks, and maintain schedules and budgets

Skilled in negotiating with property owners, public officials, and contractors, and resolving disputes effectively

Strong analytical skills to assess permit applications, interpret data, and make informed decisions

Excellent verbal and written communication abilities for clear and concise interaction with various stakeholders

Meticulous attention to detail in reviewing applications, plans, and legal documents related to ROW/Easements and Pole Owners

Experience in working in a fast-paced environment with multiple teams, providing guidance and ensuring proper training

Strong customer service skills to assist applicants and maintain positive relations with the public and other agencies

Ability to adapt to changing laws, technologies, and environments within the scope of right of way permit management and infrastructure development

The capacity to effectively prioritize and manage tasks with minimal supervision, maintaining productivity and meeting deadlines in a remote work environment