Reevo · 1 month ago
Builder - Operations Coordinator
Santa Clara, CA
Full-time
Onsite
Entry Level
1+ years expReevo is seeking an Operations and Recruiting Coordinator to manage the day-to-day functions of their workplace and enhance the candidate experience. This role involves office management, vendor relations, and coordinating the interview scheduling process while ensuring a positive environment for both employees and candidates.
Artificial Intelligence (AI)Business IntelligenceSoftware
Responsibilities
Ensure the office space is clean, organized, and running efficiently. Act as the primary point of contact for all facilities-related issues (e.g., maintenance, repairs, IT support requests)
Manage inventory, procurement, and organization of all office supplies, kitchen stock, and equipment
Manage relationships and contracts with vendors, including cleaning services, catering, security, and supply providers
Handle incoming and outgoing mail, packages, and deliveries
Coordinate and support internal company events, team lunches, meetings, and celebrations
Greet visitors, vendors, and candidates professionally and ensure a positive first impression
Assist with maintaining office safety standards and procedures
Own the end-to-end interview scheduling process, coordinating complex logistics between candidates and multiple interviewers (often across different time zones)
Serve as the main scheduling point of contact for candidates, ensuring timely, professional, and clear communication to maintain a positive candidate experience
Maintain and update the Applicant Tracking System (ATS), ensuring all interview details are logged accurately
Prepare meeting rooms, manage logistics, and ensure interviewers have necessary materials for a seamless onsite experience
Assist the People Operations/Recruiting team with basic data entry and reporting as needed
Qualification
Required
Bachelor's Degree
1-3 years of proven experience in an Office Coordinator, Administrative Assistant, or similar organizational role, ideally within a tech or startup environment
High level of proficiency with Google Workspace (Docs, Sheets, Slides)
Exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple priorities simultaneously in a fast-paced environment
Excellent written and verbal communication skills
A 'can-do' attitude, with the ability to anticipate needs and independently solve problems
Company
Reevo
Reevo is an AI-native revenue operating system that integrates marketing, sales, and customer success into a unified platform.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$91MKey Investors
Amazon Web ServicesZhu Ventures
2025-11-05Series A· $80M
2025-10-08Non Equity Assistance· $1M
2024-07-11Seed· $10M
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