NEOGOV · 2 months ago
Financial Services Analyst - Contracts & Purchasing
Thurston County – Olympia, WA
Full-time
Onsite
Entry, Mid Level
$60K/yr - $81K/yr
2+ years expThe Washington State Office of Public Defense (OPD) is seeking a Financial Services Analyst with contracting and purchasing expertise to join their team. In this role, you will primarily work with the Parents Representation Program staff to review contract requests, draft contracts and maintain contract-related data, while also serving as the agency purchasing coordinator.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Support Parents Representation Program Contracting: Review contract requests for compliance and completeness within OPD policies. Advise managers and supervisors on program specific contract policy and process, coordinate reviews by the Contract Manager as needed. Prepare and process contracts, amendments, renewals and related documents. Enter and maintain accurate contract data in electronic and physical filing systems. Track contract milestones, expirations, and renewal dates; notify supervisors and managers as needed. Communicate with contractors as needed. Encumber contracts for executed agreements. Obtain all required approvals and signatures for agreements. Assist in the development and improvement of contract templates and workflows
Agency Purchasing Coordinator: Identify, evaluate, and select suppliers and vendors based on quality, cost, and delivery criteria. Prepare and issue purchase orders, as necessary, and ensure accuracy of order details. Negotiate pricing, terms, and delivery schedules with suppliers. Monitor inventory levels and coordinate with departments to forecast purchasing needs. Maintain purchasing records, supplier databases, and product specifications. Resolve issues related to shipments, billing discrepancies, or defective materials. Track key performance metrics such as supplier performance and cost savings. Ensure compliance with company procurement policies and procedures
Accounts Payable: Reconcile monthly purchase card statements, collect receipts, verify accurate coding, and batch the transactions for accounts payable to process. Process correction journal entries into the state accounting system (AFRS)
Customer Service: Demonstrate accountability and commitment to customer service; ensure work meets or exceeds expectations through responsibility, quality, and timeliness. Conduct all activities with the highest degree of professionalism in furtherance of OPD’s Mission, Vision and Values. Diligently follow state employee ethics requirements
Organization & Time Management: Practice strong organizational and prioritization abilities; consistently meet deadlines and manage multiple projects while maintaining accuracy and attention to detail
Qualification
Required
Bachelor's degree in accounting, public administration, business administration, business law, commerce, economics, mathematics or related field, which includes 10 semester or 15 quarter hours in accounting, auditing, budgeting, and finance with 2 to 4 years of progressively increasing responsibilities working in an accounting field; OR
One (1) year of experience in fiscal bookkeeping or fiscal recordkeeping; AND Ten (10) semester or 15 quarter hours of college level accounting
Preferred
Washington state government financial services experience, including: Accounting experience in accounts receivable, accounts payable, or payroll
Contracting and procurement
Two (2) years of experience with Washington state accounting systems including AFRS, Enterprise Reporting, Webi, Toolbox, and OneWA/Workday exposure
Proficient in Microsoft 365 (Teams, Outlook, Word, Excel, SharePoint, OneNote, PowerPoint, etc.). Skilled in using office technology and business applications to support workflow efficiency
Familiarity with Washington state administrative and accounting requirements
Professional level knowledge of Washington state contracting and purchasing laws, rules, best practices and technologies
Excellent written and oral communication skills
Flexible worker willing to cross-train and back-up team members. Proven interpersonal skills with the ability to establish and maintain professional working relationships with colleagues, management, and clients
Benefits
Paid holidays
Vacation and sick leave
Retirement and health, dental and life insurance coverage for self and family
Options for deferred compensation
Pre-tax flexible spending accounts
Medical (including vision), dental and basic life insurance
Medical flexible spending account
Long-term disability insurance
Dependent care assistance
Washington State Employee Assistance Program
Washington Public Employees' Retirement System (PERS)
Deferred Compensation Program
Public Service Loan Forgiveness
Paid holidays and one paid personal holiday per calendar year
Sick leave
Vacation leave
21 days paid military leave per year
Five (5) days of paid bereavement leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
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Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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