Apply on Employer Site

VITAS Healthcare · 2 days ago

Purchasing Specialist

Miramar, FL

Full-time

Hybrid

Entry, Mid Level

2+ years exp

VITAS Healthcare is a company that focuses on providing healthcare solutions, and they are seeking a Purchasing Specialist to procure goods and services for the organization. The role involves managing vendor relationships, negotiating contracts, and ensuring compliance with company policies and regulations.

Health CareHospital

Hiring Manager

Lisa Tyrrell

Responsibilities

Receives requisitions from a variety of sources. Contacts departments for clarification or additional information or details via telephone, email or ticketing system

Estimates values according to knowledge of market pricing. Identifies cost savings opportunities based on past, present and expected projections and market opportunities

Researches vendors from a variety of usual and unusual sources. Confers with vendors to obtain product or service information such as price, availability, and delivery schedule

Determines best method of procurement. Evaluates vendors based on quality, timeliness and price

Prepares electronics purchase orders in Financial software as People Soft

Reviews bid proposals and negotiates purchases within budgetary limitations and scope of authority, including mode of transportation

Approves commitments to purchase goods and services within scope of authority

Expedite delivery of goods to users

Maintains procurement records such as items or services purchased costs, delivery, product quality or performance

Prepares a variety of reports and letters utilizing personal computer system and equipment

Discuss defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action

Reviews monthly invoices to ensure proper charges and allocation to departments. Forward approved invoices for payment approval

Attend meetings, training activities, courses and all other work-related activities as required

Performs related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management

Assist in the implementation of new national account agreements for all company locations

Assists is procurement/negotiations of travel expense management agreements, such as hotel and car rental discount programs

Identifies & implements specific tactics to drive cost savings in product categories in line with the strategies identified by department management

Coordinates with internal teams to monitor inventory and determine supply needs

Acts as liaison between internal customers and vendors to ensure effective service delivery, including but not limited to coordinating vendor business review meetings

Drafts, explains, and implements instructions, policies, and procedures for purchasing and contract management

Qualification

Purchasing experiencePeopleSoftFinancial AnalysisExcelCommunication skillsNegotiation skillsProblem-solving skills

Required

2-3 years purchasing experience specializing in office related products and services

Working knowledge of purchasing concepts, practices and procedures

Ability to work on various assignments simultaneously

Ability to communicate tactfully, verbally and in writing with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions

Working knowledge of computers, internet access, and the ability to navigate within an automated purchasing system as well as variety software packages such as PeopleSoft, Teams Outlook, and Word

Proficient in Excel

Associate degree or Certified Purchasing Professional (CPP)