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Regis College · 1 day ago

Associate Vice President of Financial Operations

Weston, MA

Full-time

Hybrid

Director/Executive

$160K/yr - $175K/yr

Regis College is seeking an Associate Vice President of Financial Operations to provide leadership for the University's Business Office and oversee financial reporting and compliance efforts. The role involves collaboration with institutional stakeholders to manage budgets, ensure regulatory compliance, and lead various financial projects.

Higher Education

Hiring Manager

Nicole Mello

Responsibilities

Collaborate with institutional stakeholders to prepare the annual operating, capital and cash budgets

Coordinate data and documentation for the multiyear financial plan as part of the University's strategic planning process with the CFO, Budget Managers, and other key personnel

Monitor the University's short-term cash requirements, make recommendations to the CFO and execute the movement of funds as required

Update the cash projection on an ongoing basis and coordinate changes in forecast assumptions between the cash projection and the multiyear financial plan

Initiate Title IV GAPS financial aid funds transfers, as well as other draw-downs for government agency grant funds

Responsible for reviewing financial information on grant proposals and reports

Ensure regulatory compliance and best practices are adhered to for Uniform Guidance and other sponsored programs

Liaison with Student Financial Services and Financial Aid to ensure student data and scholarships are applied appropriately

Liaison with Institutional Advancement; perform ongoing reviews of gift and pledge documentation and preparation of pledge workpaper and entry each quarter

Work with third party partners to ensure accurate reporting is received

Manage and coordinate various key financial projects including, but not limited to, capital expenditures, purchasing initiatives, payroll contracts, and collaborative partnerships

Prepare and submit Business Office department budget in consultation with the Controller; expend funds as authorized and monitor and control expenditures; prepare the university-wide benefits budget in consultation with the Associate Vice President of Human Resources

Ensure accuracy and timely preparation for all compliance, financial statement audit, tax, and other internal and external reporting

Responsible for ensuring the completeness, accuracy, and integrity of the financial records of the University

Assist CFO in preparation of reports and presentations to the Finance Committee, Board of Trustees, and President's Cabinet

Maintain current knowledge of federal and state laws and regulations as they impact all areas of responsibility as well as the tasks performed by the Controller

Recommend and implement changes in office policy and procedures. Initiate process redesign throughout the department, as appropriate

Manage the Budget Development and Budget to Actual modules of Ellucian Colleague with responsibility for providing access to these modules

Perform other job-related duties as required

Leadership and supervision of all Business Office staff functions. In consultation with the CFO, determine standards of performance and assessment of the Business Office staff to ensure attainment of operational and financial objectives. Interviewing, hiring, training and development of employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees, recommending promotion, transfer, or dismissal; addressing complaints and resolving problems as appropriate in accordance with Human Resources' policies. Carry out supervisory responsibilities in accordance with the University's policies and applicable laws

Qualification

Financial OperationsBudget ManagementRegulatory ComplianceLeadership SkillsCertified Public AccountantNot-for-Profit AccountingEllucian ColleagueTeam CollaborationPresentation SkillsAttention to DetailCommunication SkillsOrganizational Skills

Required

A Master's degree in Finance or an MBA is preferred, with professional experience in accounting, finance, and administration in higher education

Certified Public Accountant status a plus

Leadership, planning, management, organizational, and supervisory skills required

Thorough knowledge of the applicable laws and administrative policies governing university finance practices and procedures and the principles and practices of not-for-profit accounting

Knowledge of IRS and US Department of Education issues related to higher education

Proven ability to promote teamwork and collaboration within teams as well as with colleagues across the organization

Ability to recognize University priorities and work cooperatively to support their accomplishment

Ability to conceptualize and operationalize goals and objectives for the department

Keen attention to detail with an exemplary work ethic

Strong presentation skills required with ability to market programs and ideas; to communicate effectively both verbally and in writing; to establish positive public relations, and to interact effectively with a wide variety of people

Advanced technology Skills (Excel, Microsoft Word, PowerPoint, Zoom, Teams), required