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Bionique Testing Laboratories · 3 hours ago

Office Clerk

Saranac Lake, NY

Full-time

Onsite

Entry Level

$21/hr - $25/hr

2+ years exp

Bionique Testing Laboratories is a leading global provider of mycoplasma testing services for the biopharmaceutical industry. The Office Clerk will provide administrative and financial support, ensuring accurate reporting and effective communication within the company.

BiotechnologyHealth CareInformation Technology

Responsibilities

Prepare and/or monitor invoices for all testing services

Manage accounts payable tasks

Maintain accurate and up-to-date records of financial transactions

Enter financial data into accounting software and spreadsheets, ensuring accuracy and completeness

Process accounts receivable and perform deposits

Effective communicate with clients regarding invoices and payments

Support all areas of the Front Office team

Answer and direct phone calls

Greet visitors and provide general support to visitors upon arrival

Distribute company mail

Organize and schedule appointments and meetings

Drafts organization-wide and department policies and procedures in a variety of areas such as customer invoicing, accounts payable, etc

Adherence to company policies, procedures, and regulatory requirements

Carry out administrative duties such as filing, typing, copying, binding, scanning, etc

Maintain contact lists

Produce and distribute correspondence memos, letters, faxes, and forms

Reply to inquiries in a polite and professional manner

Assist and/or generate reports

Manage sensitive information in a confidential manner

Correspond with clients through phone, fax, mail, e-mail

Maintain electronic and paper filing systems

Conduct data entry

Research and develop presentations for the Front Office, or Front Office related matters, when requested

Provide administrative support to all departments and senior management

Order office and laboratory supplies in accordance with company policies and procedures as requested

Maintain and stock front and shared office spaces such conference room(s) and kitchen

Book travel arrangements when requested

Maintain professional and technical knowledge

Additional duties as assigned

Ability to adhere to standard timeline and escalate actions appropriately for resolution in a timely manner

Keeps manager informed of progress and communicates effectively with colleagues as necessary to achieve assigned tasks and goals

Performs jobs responsibilities as directed and completes tasks as assigned

Qualification

Microsoft ExcelAccounting softwareMicrosoft Office SuiteQuickBooksOrganizational skillsTime managementVerbal communicationWritten communicationAttention to detail