Gompers Junior High School · 2 months ago
School Secretary
Joliet, IL
Full-time
Onsite
New Grad, Entry LevelJoliet Public Schools District 86 is seeking a School Secretary to perform confidential secretarial and clerical responsibilities necessary for an efficient school office. The role involves maintaining records, managing finances, and providing support to students, parents, and staff in a professional manner.
Education
Responsibilities
Maintains records: (e.g. student files, enrollment cards, student schedules, etc.) for the purpose of providing a reference to appropriate school staff and district staff as required
Maintains school administrative records, such as, but not limited to: service sheets, substitute reports, monthly principal’s report, cumulative reports, classification sheets, principal’s quarterly report, annual report, accident report, communicable disease report
Files written materials (e.g. copy of a document, enrollment records, memos, etc.) for the purpose of conveying information regarding students to the school and/or other receiving school District. The purpose is to provide and receive information from appropriate parties for action and for maintaining accurate records
Receives monies from various sources such as school lunch and other school programs; deposits monies with the business office; maintains bookkeeping records of all financial accounts of the school
Maintains complex clerical records and compiles reports from such records
Carries out instructions and develops comprehensive plans with a minimum of supervision
Maintains budget records and prepares purchase orders and memo charges as needed
Makes minor decisions in accordance with established policies and regulations
Maintains confidentiality of information about students, families, employees, issues, and situations in the course of performing job functions
Responds to inquiries of students, parents, staff, etc. for the purpose of providing information or a copy of files and/or directions as may be required
Assists in the organization and filing of records; assists in coordinating annual cases as assigned for the purpose of translating and/or gathering information required
Schedules and reschedules appointments/conferences with parents for teachers or principals
Uses office machines and software to include multiple line telephones, voice mail, document shredder, computer, e-mail, internet, scheduler, contact listings, copier, printers, fax machine, electric stapler, etc. to complete various office tasks
Responds to employees, co-workers, and superiors in a cooperative and professional manner; provides support to other department personnel by responding to requests for information and assistance; facilitates a respectful, friendly atmosphere in the workplace
Greets the public in a pleasant, composed and cordial manner, using professional language; speaking clearly and effectively
Assists and/or trains clerical or other office staff as needed
Performs other related duties and responsibilities as may be assigned by the School Principal or his / her designee
Qualification
Required
High School Graduate or Equivalent
Capable of typing 50 w.p.m. and performing other office tasks
Fluent in Reading, Writing and Speaking English
Must have computer experience
Must pass District Technology Test
Must have the ability to comprehend simple instructions, read correspondence and memoranda and communicate effectively with all stakeholders
Must have the ability to write clear and concise memoranda, directives, or letters without close supervision
Must have the ability to orally present information effectively to parents and the general public
Company
Gompers Junior High School
Information about Gompers Junior High School.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase