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Arup · 2 weeks ago

Project Administration Intern (Available June 2026)

San Francisco, CA

Internship

Hybrid

Intern

$24/hr - $45.50/hr

Start in 2026 Summer

Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. They are seeking a Project Administration Intern to assist with document control, project RFIs, report preparation, and client relationship management while supporting project meetings and research activities.

ConsultingProfessional ServicesProject ManagementService Industry

Growth Opportunities

No H1B

Responsibilities

Learning and complying with our defined document control systems and procedures

Processing project RFIs and Submittals

Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines

Assisting with bid support tasks

Client Relationship Manager (CRM) data entry

Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items

Conducting research, collecting, and analysing data to prepare reports and documents

Performs other duties as required

Qualification

MS Office SuiteData AnalysisProject ManagementVerbal CommunicationWritten CommunicationTeamworkAttention to DetailOrganizational SkillsTime ManagementInterpersonal Skills

Required

High school diploma or equivalent; must be enrolled in an accredited university/college program

Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level)

Excellent verbal and written communication skills

Ability to perform in a team-oriented environment

Energetic and eager to tackle new projects and ideas

Good attention to detail and organizational skills

The ability to handle confidential assignments with tact and diplomacy

The ability to work in a deadline-driven environment

Proactive, self-motivated with excellent interpersonal skills

Ability to work independently or as a team member while maintaining focus and productivity

Excellent time management skills and discipline to work remotely

Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role

Preferred

Pursuing Business Administration, Project Management courses/degree or related field

Benefits

Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN’s Sustainable Development Goals.

Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities.

Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs.

Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future.

Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities