The Portofino Hotel & Marina · 2 months ago
Accounts Payable Clerk
Redondo Beach,CA,US
Full-time
Onsite
New Grad, Entry LevelThe Portofino Hotel and Marina is looking for an entry-level Accounts Payable Clerk to join the team. The role involves entering invoices, processing expense reports, and issuing payments while ensuring excellent communication with vendors and other departments.
Hospitality
Responsibilities
File and distribute credit card cancellations, bulletins and credit warnings
Process and follow-up on all returned checks accepted as cash payment
Ensure excellent service and guess correspondence with credit card and payment inquiries
Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger
Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies
Bill out credit cards (AMEX, DINERS, etc.)
Maintain accurate and legible logs for all credit cards
Reconcile credit cards monthly to General Ledger
Set up new vendor accounts in accordance with established policy
Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid
Maintain an accurate, up to date Purchase Order Log
Route invoices with purchase order attached to department heads and Executive Committee members for approval
Ensure account coding is accurate and all invoices are being returned on a timely basis
Process all approved invoices for payment
Ensure all appropriate signatures and back-up attached
Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken
Reconcile outstanding checks with AP aging report, monthly
Handle all vendor inquiries and reconcile vendor statements
Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner
Interface checks and submit a log of all manual checks to the Controller
Participate in Monthly closing
Comply with attendance rules and be available to work on a regular basis
Perform any other job related duties as assigned
Qualification
Required
Ability to prioritize and to multi-task in a fast-paced environment
Ability to handle confidential information in a discreet, professional manner
An eye for detail and accuracy is imperative
Exceptional oral and written communication skills
Excellent organizational and analytical skills
Ability to be an effective team member and display initiative
Proficient with MS Word, Excel, and Outlook
Multi-entity accounting knowledge
Must work well under pressure
Benefits
401(k)
Dental insurance
Employee discount
Employee meals
Health insurance
Life insurance
Paid time off
Vision insurance
Tuition reimbursement
Company
The Portofino Hotel & Marina
Located on a serene peninsula in L.A.’s South Bay, The Portofino Hotel & Marina is the premiere destination for locals and travelers seeking oceanfront respite, watersport adventures and marina-front dining.
Founded in 1979
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase