McGuireWoods LLP · 1 month ago
Executive Assistant, Office of General Counsel
Charlotte, NC
Full-time
Hybrid
Senior Level
5+ years expMcGuireWoods LLP is seeking to hire an Executive Assistant to the Office of General Counsel in their Charlotte, NC office. The role involves providing high-level administrative support, managing confidential information, and assisting executives to enhance their efficiency and effectiveness.
ConsultingLegalProfessional Services
Responsibilities
Exhibit the Firm’s core values of Excellence, Client Service, Integrity, Collegiality, Diversity and Inclusion, and Community
Maintain inviolate the confidentiality of firm, personnel, Office of General Counsel, and client information
Manage and maintain confidential information, both in electronic and paper formats
Think clearly, respond positively, evaluate situations to determine appropriate action, multi-task and act decisively under pressure
Work with individual executives to identify ways to help increase their efficiency and effectiveness
Prepare, edit and transmit correspondence, draft contracts, communications, presentations, and other documents as directed
Manage and maintain firm documents/files
Manage and maintain calendar by planning and scheduling meetings, conferences and teleconferences; assist in meeting deadlines
Make travel and guest arrangements; prepare expense reports on a timely basis
Open, sort, prioritize and distribute mail
Take meeting notes/minutes, transcribe and distribute as necessary
Answer telephone, direct calls or inquiries to appropriate personnel; take messages. Ensure messages are routed appropriately to the individual executive when traveling
Maintain and demonstrate proficiency in the use of firm-issued equipment and firm-required software packages
Assume responsibility for all assignments with specific attention to detail and proofreading
Provide back-up assistance and/or coverage for other Executive Assistants in the office
Qualification
Required
Two or four-year college degree preferred, and a minimum of 5 years related experience and/or training; or equivalent combination of education and experience required
Professional demeanor and excellent written and verbal communication skills
Ability to learn and stay current on detailed knowledge of firm structure and administrative processes, firm management committees and individuals serving on those committees
Must be able to maintain confidence and interact effectively with all levels within the firm (legal and administrative)
Ability to think clearly, react positively and evaluate situations to determine appropriate action and act decisively under pressure
Demonstrated ability to make effective decisions independently as needed
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and able to learn new systems and technologies, including document management tools
Ability to work overtime as needed
Preferred
Two or four-year college degree preferred
Benefits
Excellent benefits
Hybrid remote option allowing flexibility and work-life balance
Company
McGuireWoods LLP
McGuireWoods, one of the world’s leading law firms, has earned the loyalty of its many longstanding clients with deep and broad legal experience; a passion for understanding their businesses and markets; innovative delivery of practical, business-minded solutions; and unmatched service.
1001-5000 employees
H1B Sponsorship
McGuireWoods LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (3)
2023 (1)
2021 (3)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
C
Chris Mackie
Chief Technology Officer
Jeffrey Connor
Chief Operating Officer
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