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Moss & Associates (Construction) · 2 weeks ago

Administrative assistant for solar project

Clewiston, FL

Full-time

Onsite

Entry Level

1+ years exp

Moss & Associates is a nationally recognized construction firm known for its innovative solutions and award-winning projects. They are seeking a Project Administrator to manage administrative tasks related to HR and Payroll, ensuring smooth onboarding and payroll processes for hourly employees on a solar construction job site.

AssociationConstruction

Responsibilities

Act as the primary point of contact between the Human Resources and Accounting Teams

Initiate and manage the onboarding process for new hourly employees, including completing new hire paperwork and administering drug tests

Oversee the collection and entry of timekeeping data for craft employees

Generate and distribute daily and weekly reports to superintendents for time approval

Administer weekly payroll for up to 200+ hourly employees on-site

Assist the project accountant with invoices, expense reports, and credit card transactions

Perform other administrative tasks as required by the project manager, supervisors, project administrative supervisor, and team leaders

Work environment is a solar construction job site

Qualification

Microsoft WordMicrosoft ExcelMicrosoft OutlookBilingual in SpanishTime managementProblem-solvingHighly organizedWork ethicCommunicationDetail-orientedTeamworkAdaptable attitude

Required

Strong work ethic with a high level of maturity and a positive attitude

Proficiency in Microsoft Word, Outlook, and Excel

Ability to manage and balance daily and weekly priorities effectively

Excellent communication and follow-up skills

Highly organized, detail-oriented, and capable of working independently and as part of a team

Effective time management and problem-solving skills

Ability to handle tasks and issues with a common-sense approach and attention to detail

Positive and adaptable attitude toward changing situations and interactions on-site

Preferred

Bilingual in Spanish and/or Creole preferred

Willingness to travel preferred

Education & Experience: Associate's degree, high school diploma, or GED; or an equivalent combination of education and experience preferred. Construction experience is a plus

1-2 years of experience in an administrative setting preferred