Cushman & Wakefield · 4 days ago
Operations Coordinator
Chicago, IL
Full-time
Onsite
Entry Level
$20.83/hr - $24.50/hr
2+ years expCushman & Wakefield is seeking an Operations Coordinator to help provide exceptional onsite service and ensure a welcoming and seamless experience for staff and guests at our corporate headquarters location in downtown Chicago. This role supports a busy office across a broad range of services, including administrative support, facilities coordination, event planning, and communications.
CommercialCommercial Real EstateConsultingLeasingLegalProperty Management
Responsibilities
Partner with the Facilities team to ensure smooth day-to-day office operations
Maintain cleanliness and organization of shared spaces (conference rooms, kitchens, etc.)
Monitor and restock office and kitchen supplies; manage inventory and vendor relationships
Coordinate with building management for maintenance and service requests
Serve as a point of contact for general office-related inquiries
Manage conference room calendars and assist with scheduling
Process invoices and expenses; support vendor coordination and follow-up
Assist with special projects and ad hoc administrative tasks
Assist with planning and execution of internal meetings and events
Help coordinate logistical details for office gatherings and special events, including catering and room setup
Maintain database and provide dining and other local recommendations for guests as requested
Assist with compiling monthly market newsletter and internal communications and announcements
Maintain office intranet
Provide back-up support for Receptionist, Production, and mail room as needed, including: Greet and assist visitors, clients, and employees with professionalism and warmth
Manage the main phone line and direct inquiries appropriately
Maintain a polished and professional atmosphere in lobby and reception areas
Coordinate guest registration with building security and internal staff
Handle mail distribution and print support
Qualification
Required
High school diploma or GED required
2+ years of experience in office coordination, front desk, or administrative support roles
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong organizational, multitasking, and communication skills
Professional demeanor with a customer-service mindset
Ability to work independently and collaboratively in a team-oriented environment
This position is primarily based in Chicago, but must have the ability to travel to our suburban Rosemont location as needed to provide support
Preferred
Associate or Bachelor's degree preferred
Familiarity with Adobe Creative Suite (InDesign, Photoshop) is a plus
Experience with Workday or similar systems is a plus
Benefits
Health, vision, and dental insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life, and disability insurance programs
Paid and unpaid time away from work
Company
Cushman & Wakefield
Cushman & Wakefield is a real estate services firm that offers retail investment, energy management, and property services.
10001+ employees
H1B Sponsorship
Cushman & Wakefield has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (2)
2022 (6)
2021 (1)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$734.8MKey Investors
GreystoneCitizens BankVanke
2023-10-10Post Ipo Debt· $223.8M
2023-08-08Post Ipo Debt· $400M
2022-10-13Post Ipo Debt· $27.3M
Leadership Team
Matthew Bouw
CEO Asia Pacific & EMEA
Michelle M. MacKay
CEO
Recent News
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-13
2026-01-08
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