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POP MART · 1 day ago

Paralegel - business licensing and compliance management

Los Angeles, CA

Full-time

Onsite

Mid Level

$75K/yr - $90K/yr

3+ years exp

POP MART is a leading global company in the trend culture and entertainment industry, seeking a detail-oriented and proactive Business Licensing & Risk Management Specialist to support regulatory preparedness and risk coordination across its North American operations. The role involves managing essential business documentation, ensuring compliance with local regulations, and coordinating insurance and risk management activities.

ManufacturingRetailToys

Responsibilities

Research, apply for, and maintain all required registration, business licenses, seller’s permits, and operating permits at the federal, provincial, state, county, and municipal levels across the U.S. and Canada for offline stores and Roboshops

Monitor license and permit expiration dates and ensure timely renewals to avoid business interruption

Coordinate with internal departments (store operations, leasing, real estate, legal, and finance) to confirm licensing and registration needs before store or Roboshop openings

Select and manage third-party licensing service providers and liaise with internal teams to ensure timely application, renewal, and compliance with applicable regulatory requirements

Maintain accurate records of business entity registrations and corporate filings, and liaise with corporate service providers as needed

Maintain internal benchmark insurance standards for lease negotiations (e.g., CGL, property, umbrella, workers' comp, etc.)

Prepare and issue Certificates of Insurance (COIs) for store and Roboshop leases, ensuring timely renewal and archiving

Select and manage insurance brokers and liaise with internal teams to ensure sufficient coverage and timely policy updates

Oversee incident reporting, claim documentation, and insurance follow-ups for store locations

Develop and implement related SOPs and track claims history across business lines

Ensure company policies align with best practices in risk transfer and indemnity, including waiver of subrogation and third-party coverage handling (e.g., Constructions, logistics vendors, Roboshop operators)

Maintain organized records of all licensing, permitting, registration, and insurance documents

Support internal audits or regulatory reviews by providing accurate and timely documentation

Assist in the development of checklists and internal SOPs to ensure regulatory readiness for new locations

Provide additional administrative and compliance documentation support for the legal team as needed, particularly in relation to operations and regulatory matters

Qualification

Business licensingInsurance coordinationRegulatory complianceDocument managementCross-functional communicationProcess-drivenSpanishChineseDetail-oriented

Required

3–5 years of experience in business licensing, permitting, insurance coordination, or related compliance/operations support, ideally within the retail industry

Familiarity with North American business licensing frameworks (particularly U.S. states and Canadian provinces), and insurance documentation processes such as COIs and lease-based coverage requirements

Demonstrated ability to coordinate with licensing agencies, insurance brokers, or other regulatory entities

Highly organized, detail-oriented, and process-driven, with strong documentation and cross-functional communication skills

Native or excellent command of English is required