Apply on Employer Site

Eastern Virginia Medical School · 2 months ago

Legal Assistant I

Norfolk, VA

Full-time

Onsite

Entry Level

2+ years exp

Eastern Virginia Medical School is seeking a Legal Assistant I to provide comprehensive administrative support to University Counsel and Associate Counsels. The role involves managing schedules, correspondence, and document management while ensuring compliance with university and state procedures.

Higher Education

Responsibilities

Provide executive-level administrative support to University Counsel and administrative support to two Associate University Counsel

Be punctual and available to open and close the office during business hours

Manage attorney calendars, schedule meetings using Outlook, Teams, Zoom, and other electronic methods, and set up meeting venues as necessary

Greet and interact with University Counsel Office visitors

Screen and prioritize calls

Open, sort, prioritize, and distribute incoming correspondence, including faxes and emails

Draft, format, and proofread letters and memos

Make travel and conference arrangements

Manage and maintain office files

Prepare agendas and supporting materials for board or leadership meetings

Take meeting notes/minutes, and follow up on action items

Utilize the ODU procurement system to order equipment and supplies, process vendor payments, including payments for outside legal services, in accordance with the State Procurement Act and University purchasing procedures

Maintain University Counsel budgets, including preparation of base budget requests, maintenance of ledgers, and budget reconciliation through Banner

Provide administrative support for legal case management

Track subpoenas and collect responsive documents

Track regulatory deadlines, court dates, filing deadlines, and response timelines

Prepare exhibits, evidence binders, and hearing/trial support materials

Qualification

Microsoft Office proficiencyLegal document draftingCalendar managementConfidential information handlingMultitasking abilityVerbal communicationWritten communication

Required

Demonstrated proficiency in the full suite of Windows and Microsoft Office applications, and ability to schedule meetings via Teams or Zoom

Experience handling confidential and privileged information

Demonstrated ability to maintain a professional image suitable for an executive-level office

Exceptional written and verbal communication skills with the ability to draft, proofread, and format legal documents, contracts, and correspondence with minimal oversight

Strong multitasking ability; proficient in managing competing priorities with tight deadlines

Possess a valid driver's license and will be subject to a criminal background check