Exsportise Summer Schools · 2 months ago
Centre Administrator
All, MO
Full-time
Onsite
New Grad, Entry Level
£680/wk - £730/wkExsportise Summer Schools is a provider of summer educational programs, and they are seeking a Centre Administrator to oversee and coordinate various aspects of school operations. The role includes managing student affairs, facility management, and ensuring efficient communication within the centre.
Higher Education
Responsibilities
To work closely with the Centre Manager to ensure that the venue’s administration is efficient and be in daily contact with Head Office
To be the first point of contact for students and staff and to work closely with the Centre Manager, Medical Staff, House Parents and Welfare Manager to ensure the welfare of all children and staff. Any concerns should be reported to the Centre Manager/Welfare Manager immediately
Manage all points of contact in the venue office (phone, post, and email) and deal politely and efficiently with parents and agents. The Centre Office must be staffed at all times during the day
Oversee the room allocation of students, ensuring that the student requests and Company’s guidelines are adhered to
To use the information provided by Head Office to create sports/music/EFL/ bed registers and liaise with Head Coaches/Head of Music/ DoS / House Parents to handle any requests for changes
To manage all finances relating to the venue, including student pocket money and petty cash. This includes maintaining accurate records of transactions between the Company and its staff or students and ad hoc purchases as authorised by the Centre Manager
To manage student check-in and check-out, including meeting parents and being responsible for collecting passports, travel documents, and pocket money and keeping these safe for the duration of the student’s holiday (in camp Safe)
To ensure that all Company records (e.g., incident and accident reports, complaints log, fire drill reports, etc.) are kept up to date at all times
To manage all equipment, restocking and organising repairs where necessary, and signing Company property in/out to staff (e.g. keys/walkie-talkies)
To manage student feedback (completion and analysis of feedback questionnaires)
To oversee and coordinate excursions, including organising student groups (and pocket money), managing other staff, organising with the venue (booking tickets) and ensuring transport is booked
To be the main point of contact for Group Leaders and to assist them with their group’s stay
To oversee that end-of-week sport/music/ EFL reports and certificates are completed and compiled for all students
Qualification
Required
Experience in supervising and coordinating school operations
Ability to manage student affairs and facility management
Strong communication skills for handling phone and email communication
Experience in managing finances and maintaining accurate records
Ability to oversee room allocation and adhere to company guidelines
Experience in managing student check-in and check-out processes
Ability to keep company records up to date
Experience in managing equipment and organizing repairs
Ability to analyze student feedback and manage feedback questionnaires
Experience in coordinating excursions and managing staff
Ability to assist Group Leaders and manage their group's stay
Experience in compiling reports and certificates for students
Benefits
All meals and accommodation provided - each member of staff is given their own room
A supportive team working environment
24/7 Welfare and Medical support
Real development opportunities within the company (performance-based promotions available within the summer)
Use of our venue sports training centres, general facilities and on-site gym in your free time
Develop leadership and communication skills
Company
Exsportise Summer Schools
Exsportise are specialist providers of English language summer camps in England offering English language programmes combined with the choice of Specialist Activities.
Founded in 1988
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase