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Arora Engineers · 10 hours ago

Project Administrator Intern

Boston, MA

Internship

Onsite

Intern

Arora Engineers is a firm that provides engineering services for intelligent infrastructure solutions across various sectors. They are seeking a Project Administrator Intern to assist Project Managers and teams with administrative functions, project documentation management, and coordination of project tasks and milestones.

Design

Responsibilities

Deliver high-level administrative assistance to project managers and teams, ensuring seamless day-to-day operations

Oversee and maintain project records using the Newforma platform; support the archiving and organization of closed projects to ensure efficient data retrieval and compliance

Assist in the planning, coordination, and tracking of project tasks and milestones; uphold the accuracy of project schedules and related documentation

Partner with the Project Control Specialist to develop and distribute timely, detailed project status reports that support informed decision-making

Prepare, proofread, format, and update a wide range of project documents to maintain clarity, consistency, and professional standards

Duties as assigned by the Office Director, Project Managers, Discipline Leads and Project Controls Specialist and Project Controls Manager

Day-to-day tasks

Qualification

Microsoft Office SuiteProject Documentation ManagementProject CoordinationAnalysisCommunication skillsTime managementTeam collaborationConfidentiality

Required

Proficient in Microsoft Office Suite/Office 365 and have demonstrated the ability to learn different applications appropriate to responsibilities

Ability to maintain confidentiality

Excellent communication skills, particularly phone skills, written and spoken English

Ability to initiate communications to all levels of audience with emphasis on the ability to listen and understand team members as it relates to elements of project performance and status

Ability to work as a team member and to collaborate across all levels in the organization

Demonstrate ability to use time management techniques

Ability to fully understand and perform specific tasks as defined by the Project Management Office, Director of Project Management, Project Managers and/or the PMO Team Leaders

Ability to create and maintain professional working relationships with colleagues, vendors, and visitors

Willing and able to travel to other office sites when needed

Hold a legal right to work in the US

Preferred

Background in A/E or construction field preferred or pursuing a related field of study

Administrative work experience preferred

Company

Arora Engineers

For over 38 years, Arora’s mix of industry knowledge and expertise allows the firm to offer a broad spectrum of engineering services, including oversight, project management, and design of new and existing mechanical, electrical, plumbing, electrical aeronautical, fire protection, and IT building and airfield systems.

Founded in 1986