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Association of Village Council Presidents · 2 months ago

Administrative Assistant Child Care

Bethel, AK

Full-time

Onsite

Entry Level

$50K/yr - $65K/yr

2+ years exp

The Association of Village Council Presidents is seeking an Administrative Assistant for their Child Care department. This role provides administrative clerical support to the Child Care Management Staff, assisting with budget maintenance, meeting preparations, and general clerical duties.

CommunitiesEducationNon ProfitSocial Assistance

Responsibilities

Maintains the AVCP Child Care budget spread sheet

Maintains the Monthly Data reports for accuracy

Assist the deputy manager and director in preparing for monthly meetings

Assist with setting up travel and reconciling travel expenditures

Process Microix requests and manage orders

Assist with other departments as needed to complete projects that collaborate with Child Care

Maintain a binder for the team meetings: meeting minutes, agenda, and agenda items

Is responsible for all expenders for the Child Care, making check requests, purchase orders, tracking purchase orders

Maintain Program Operations and Central Office Calendar and revisions

Assist Deputy Director and Child Care Specialists in grant preparations and in researching Grant possibilities

Assists in putting any Child Care data into the appropriate software

Establish, develop, maintain, and update filing system for the deputy director and management staff

Is knowledgeable regarding all purchasing policies and acts as the (1) Link between the main office accounting department and (2) the Child Care department

Answers all questions regarding purchasing

Responsible for general clerical duties as assigned

Qualification

WordExcelClerical systemsBasic math skillsBilingual (Yupik/English)Organizational skillsCommunication skills

Required

AA degree or two years related experience

Ability to read, analyze, write well, organize and accurate reports and documents

Demonstrated knowledge of clerical systems and office equipment

Ability to use basic math skills and to compute rate, ratio and percent; ability to draw and interpret bar graphs

Ability and knowledge to use Word, Excel and windows software programs, format and work in tables to produce error free documents

Tuberculosis screening and physical exam required upon hire. Tuberculosis screening by a certified health provider must be submitted yearly and physical evaluation every four (4) years

Pass Criminal Background Check