Rapiscan Systems · 10 hours ago
Accounts Receivable Specialist
Billerica, MA
Full-time
Onsite
Mid, Senior Level
6+ years expRapiscan Systems is a leading supplier of security inspection solutions. They are seeking an Accounts Receivable Specialist to manage invoicing, collections, and cash receipts while ensuring compliance with contractual agreements and billing requirements.
Cyber SecurityGovernmentInformation TechnologySecuritySoftwareVirtual Reality
Responsibilities
Contact Customers around the world to solicit payment of receivables
Manage customer inquiries regarding account analysis
Manage the collection process for past due accounts
Identify, research, and resolve billing variances to proactively prevent future billing mistakes and customer disputes
Engage and build relationships with sales account managers to gain assistance with collection of troubled accounts
Identify and process all cash receipts and inform internal customers for order purposes
Periodically post cash receipts to customer accounts, including foreign currency payments
Develop procedures to ensure timely payment from both government and commercial customers, both domestic and international
Process and apply Credit Card payments
Determine customer billing requirements by reviewing all new contracts for specifics regarding the billing and interfacing with our customers
Track and analyze contracts to ensure billing status is current
Verify system generated invoices are in compliance with Customer contract requirements
Master of various government billing requirements such as fixed price, cost plus or time and materials
Experience and working knowledge of various government billing vehicles such as DD250, WAWF, MPO, IPP, Tungsten, MC Dean, and Public Vouchers
Manage other functional areas to ensure that proper billing is executed (e.g., order entry)
Interact with Field Service personnel to assure T&M billing accuracy and resolve all open issues
Establish and Maintain Credit Limits/Credit Terms for all customers
Coordinate all past due accounts reporting to management
Manage AR closing responsibilities
Contract closeouts
Point person for all AR related inquiries from external auditors on a monthly and annual basis. Prepare audit packages for external and internal auditors
Ensure compliance with and maintain all documentation associated with the Sarbanes Oxley Act
Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork Demonstrate behavior consistent with the company’s Code of Ethics and Conduct
It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects for corrective action to be implemented and to avoid the recurrence of the problem
Duties may be modified or assigned at any time to meet the needs of the business
Qualification
Required
High School Diploma or GED required
6+ years' experience, preferably focused on AR
Fast-paced office environment requires significant use of telephone and computer
Proficient Excel and computer skills
Excellent written and communication skills
Must be able to complete job responsibilities working with different time zone needs such as attending late night/early morning meetings by phone and/or web to meet business needs; 10%
Successful completion of OSI training required (including training done at Company location)
Preferred
Associate degree Preferred
D365 and NAVISION experience a plus
Company
Rapiscan Systems
Rapiscan Systems provides surveillance like people screening, radiation detection, cargo and vehicle inspection.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
Morningstar.com
2025-09-29
News is my Business
2025-08-26
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