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Ventura Foods · 6 hours ago

Administrative Assistant, Human Resources

Irvine, CA

Full-time

Onsite

Senior Level

$35.47/hr - $44.87/hr

5+ years exp

Ventura Foods is a leading innovator in food solutions for foodservice and retail businesses. They are seeking an Administrative Assistant to provide direct administrative support to the CHRO and HR leadership team, managing a wide range of executive-support duties and ensuring smooth operations within the HR department.

Food ProcessingManufacturing

Hiring Manager

Danielle (Tyler) Carson

Responsibilities

Provide direct administrative support and office management to the CHRO and HR leadership team in HQ and across the Ventura Foods network

Work collectively and collaboratively with other Administrative Assistants and the Communications teams to complete cross-functional work and projects which may include: assisting in the onboarding and orientation of new employees, ad hoc technology support, coordination of supporting various HQ initiatives and meetings with the administrative team, maintaining organizational charts and distribution lists. Serving as backup for other administrative functions across HR and Ventura Foods network

Coordinate calendar, domestic and international travel arrangements (hotel accommodations, car rentals, and other miscellaneous arrangements at destination). Monitor, evaluate travel itineraries and advise measures to reduce cost of fare. Submit timely expense reimbursement

Calendar and coordinate HRLT and other meeting agendas, minutes and follow-ups for the HR team's operating model (annual cadence of meetings) and optimize for effectiveness, ensure updates are managed timely with internal/ external team members. Organize and maintain the functions Sharepoint, Teams and other sites to ensure access to information for the teams

Organize, coordinate and arrange conferences, meet and greets, team meetings, training sessions, functional employee onboarding and other events including HR annual meeting inclusive of agendas, travel, set-up, supplies and equipment and overall coordination

Manage purchase approval process and P-Card administration for the function. Process invoices and submit timely for payment and cross charging as needed. Partner proactively with Finance to ensure budget updates are made

Qualification

Executive supportCalendar managementTravel managementMS Office proficiencyCommunicationDetail-orientedTeam collaborationConfidentiality

Required

5+ years of experience working as an Administrative Assistant supporting executive-level leaders, in different locations, and their teams required

Excellent oral and written communication

Ability to work discreetly with confidential information and situations; detail-oriented

Proactive with excellent judgment and discretion

Able to multitask, prioritize, work on schedule and within deadlines

Work and communicate as part of a team

Ability to establish and maintain excellent working relationships with internal staff and external customers

Intermediate to advanced knowledge of MS Office, Visio and other software programs, as needed

Preferred

Bachelor's degree is preferred or equivalent experience

Prior experience in food service, retail distribution and/or manufacturing industry preferred

Prior experience working in or support HR is highly desired

Benefits

Medical, Prescription, Dental, & Vision – coverage beginning on your 1st day for eligible employees

Profit Sharing and 401(k) matching (after eligible criteria is met)

Paid Vacation, Sick Time, and Holidays

Employee Appreciation Events and Employee Assistance Programs

Company

Ventura Foods

Glassdoor3.4

Ventura Foods – a leading producer of custom and proprietary dressings, sauces, mayonnaises, oils and other flavorings. It is a sub-organization of CHS Hedging.

Founded in 1867

Brea, California, USA

1001-5000 employees