Apply on Employer Site

Cvent · 2 months ago

Senior Associate/Planner, Meetings & Events

McLean, VA

Full-time

Onsite

Mid, Senior Level

3+ years exp

Cvent is a leading meetings, events, and hospitality technology provider. They are seeking a Meeting & Event Senior Associate Planner to plan and execute internal and external company events, customer conferences, and other meetings, requiring strong project management and communication skills.

FinanceFinancial ExchangesFinancial Services

No H1B

Responsibilities

Plan and Execute Cvent Events Annually

Coordinate and execute internal and external company events with oversight from Meetings & Events Leadership

Perform all event logistics including but not limited to event specifications, food and beverage, audio/visual, décor, room blocks and housing, creative elements, signage plans, etc

Implement project work plans, staff timelines, milestone and goal setting, cross team coordination, deadlines met

Regularly facilitate alignment meetings across personnel supporting and/or contributing to event-related activities across the organization

Develop & maintain event and conference spend tracking while identifying opportunities for efficiencies and cost savings

Source for venues and vendor using RFP’s, lead supplier selection, and maintaining vendor relationships post contract completion

Oversee event technology logistics including event and registration builds, attendee reporting, onsite staffing and tech management, and pre/post-event evaluations

Manage and support visa management processes and spend reconciliation

Qualification

MeetingEvent executionSourcingSupplier coordinationProject managementContract executionA.I. knowledgeCvent Event ManagementNegotiationFood & Beverage experienceSponsorshipsHigh computer literacyCommunication skillsCreative thinking

Required

Bachelor's Degree

3-5+ years of current relevant meeting and event execution experience required

Experience with project management and cross team coordination skills across levels, geographies, and culture

Ability to work on multiple projects and events simultaneously

Excellent written and verbal communication skills

Self-motivated able to work alone and team player with ‘roll up your sleeves' attitude and record of experience in high-intensity, evolving, team-based environments

Food & Beverage experience a must

Sourcing and supplier coordination experience a must

Ability to recognize problems and to take appropriate actions toward solutions

High degree of computer literacy and proficient in Microsoft Office suite

Proven aptitude for quick creative thinking with acute attention to detail within demanding deadlines

Preferred

Experience with sponsorships / partnerships is a bonus

Experience planning tradeshows is helpful

Contract execution & negotiation skills a plus

A.I. knowledge and use a plus

Experience with Cvent Event Management, Cvent Virtual and Sourcing Solutions, MS Office Suite (Word, Excel, PPT), Zoom, Slack, Workday, Concur and Salesforce a plus