Archdiocese of St. Louis · 2 months ago
Parish Secretary
Park Hills, MO
Full-time
Onsite
Mid Level
3+ years expThe Archdiocese of St. Louis Catholic Education and Formation is a coalition of schools serving over 50,000 students. They are seeking a Parish Secretary to provide secretarial and clerical services to the pastor and parish organizations, manage communication, and assist with various administrative tasks.
CharityCommunitiesReligion
Responsibilities
Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations
Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and greeting visitors
Distributes mail and other related material
Maintains Mass Intention book, cards, and money
Monitors and orders office supplies
Assists in preparation of weekly bulletins
Enters contributions into computer program and reconciles with the deposit
Assists with gathering and creating content for parish website, Flocknotes and social media
Maintains parishioner data
Maintains sacramental records for parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.)
Liturgical Duties - Ensure liturgical related activities are completed before the weekend/holiday: collection bags, announcements, petitions; order liturgical supplies such as wine, host, and missals, as needed
Organize special collections, and seasonal flower/plant orders; communicate with the Liturgy Committee as needed
Maintains security of property including records, files and keys
Coordinate official parish calendar and schedule volunteers in the parish office
Prepares general correspondence and agenda/minutes and distribute as directed
Administer all HR functions for new hires, including new hiring paperwork, payroll processing, forms submissions, new employee orientation
Manage other HR needs passed on from the Archdiocese or Pastor
Monitor and track sick time, vacations, holidays for each employee
Works with parish volunteers to support them with parish events/fundraisers/projects, including procuring kitchen/liquor/gambling permits, ordering Food, vendor relations/communications, purchasing/renting equipment, tracking receipts and expenses, organizing volunteers, etc
Attend and participate in ongoing training offered by the Archdiocese for the welfare of the parish, including new training or best practice panels that are selected by the Archdiocese
Works with Facilities Director on major projects, improvements and repairs Works with the Business Manager to ensure compliance with both safe environment and tax laws
Performs other duties as assigned by the Pastor
Qualification
Required
Must be computer literate and have experience using copiers, and other office equipment
Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required
May need to know bookkeeping software or other business software
Must have proficient typing skills
Must have three to five years' experience working in a general office environment
Benefits
Flexible working times
Remote working options
Generous paid vacation increasing with service
Personal leaves of absence
Company
Archdiocese of St. Louis
Archdiocese of St. Louis is a catholic religious organization that offers services to educational groups, parishes, and poverty initiatives.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
2025-04-26
St. Louis Business Journal
2025-01-22
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