Elgin Community College · 2 months ago
Administrative Assistant II
Elgin, IL
Part-time
Onsite
New Grad, Entry Level
$17.09/hr - $20.70/hrElgin Community College is dedicated to serving over 9,000 students through various educational programs. They are seeking an Administrative Assistant II to provide administrative support to the department, collaborating with faculty, staff, and students while performing essential clerical duties.
Higher Education
Responsibilities
Perform a variety of administrative and clerical duties for the department, including, but not limited to:
Collect and prepare information for reports, proposals, documents, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information
Research and process documents to update and maintain files/records
Establish and maintain filing systems
Compose, format and type routine correspondence, reports and other documents
Verify discrepancies and make corrections
Coordinate office and departmental activities
Coordinate calendars, schedules, training, travel arrangements, meetings and special events
Post information on college intranet and other electronic communication systems
Greet and assist office/department visitors
Answer and route telephone calls
Enter and retrieve data and information from computer systems and software applications
Disseminate information
Assist with projects that are central to the operation of the department/office
Order office and program supplies, including arranging for equipment maintenance
Responsible for departmental accounting, including, but not limited to:
Process requisitions for accounts payable
Initiate budget transfers
Monitor department budget accounts
Generate budget reports
Track general ledger accounts
Address payment inquiries
May reconcile department purchasing card expenses
Maintains required training, licensure and/or certifications
Maintains confidentiality of privileged information and adheres to applicable privacy laws
Demonstrates sensitivity, understanding and respect of diverse populations within the workplace
Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work
Adheres to department guidelines for attendance and punctuality
Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities
May assist in inputting the division’s course offerings each semester into the college’s enterprise-wide database system (e.g. Colleague), maintain changes/updates, coordinate faculty contracts and resolve room conflicts
May order and distribute textbooks and supplemental materials for faculty
May assist in maintaining division course outlines using the college’s curriculum management software
Perform other job-related duties as assigned which pertain to the job description
Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department
Qualification
Required
High school diploma required
Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher
Considerable skill in organizing work to meet established deadlines while maintaining attention to detail
Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds
Working skills in verbal and written communication
Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology
Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs
Preferred
Associate degree in business administration, marketing, communications, or related field preferred, or comparable work experience
Working skill utilizing databases, including enterprise-wide databases (e.g. Colleague)
Benefits
Retirement Plans (Pension, 457b, 403b)
Paid Time Off
Professional Development/Expense
Tuition Reimbursement
Employee Assistance Program (EAP)
Company
Elgin Community College
Elgin Community College is a school in Elgin.
Founded in 1949
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Anthony Ramos, Ed.D.
Chief Equity, Diversity, Inclusion & Belonging Officer
Elissa Kojzarek, MPA
Director of Strategic Partnerships and Experiential Learning (SPEL)
Recent News
Business Wire
2025-11-03
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