University of California, Santa Cruz · 1 month ago
Graduate Advisor and Department Analyst
Santa Cruz County, CA
Full-time
Hybrid
Mid Level
$71K/yr - $82K/yrThe University of California, Santa Cruz is a unique public university that combines a liberal arts college experience with major research capabilities. The Graduate Advisor and Department Analyst role involves providing administrative support for the graduate program, including admissions, academic advising, financials, and event coordination.
ArtEducationUniversities
Responsibilities
Applying professional student services concepts, provides the full range of student services to the student population served by the organization
Academic Advising: From recruitment and admissions to degree completion - responsible for interpreting organization policies and advising students and faculty on requirements for progress, recommending interventions as needed
Serves as liaison and resource to campus offices including the Dean's Office, Registrar's Office, Graduate Division, International Programs, Summer Session, other academic departments and advisors
Financial aid: Researches and resolves issues associated with block allocation, admission offers, graduate student employment, research/travel/summer fellowship disbursement, and/or financial aid. Ensures compliance with contracts, policies and procedures. Tracks and advises on student funding history, needs, and employment eligibility
Academic Human Resources: manages the assignment and appointment of Teaching Assistants, Graduate Student Instructors, and Readers; configures student evaluation surveys and faculty assessments
Manages content for the graduate program’s web and social media presence, curriculum and catalog
Financial Support for Department Operations: Initiates and completes all necessary accounting forms (i.e., purchase orders, travel advance requests, recharge forms, honorarium, reimbursement, etc.). Inventories and orders office supplies. Responsible for the copy machine administration. Researches and recommends purchases to the Department Manager
Academic HR: Acts as point person for Politics and Legal Studies Lecturer Pools - acknowledges and communicates with new applicants, coordinates faculty review of file materials, processes batch reports to qualify applicants for future hiring considerations. Acts as liaison with divisional HR staff and submits hiring dossiers as directed
Events: Plans and implements complex, high-visibility events for the Politics Department and Legal Studies Program, including room reservations, set-up and breakdown coordination, creation of flyers and other publicity. Coordinates with speakers to make arrangements for travel, equipment needs and reimbursements
Facilities: Maintains database, tracks department space utilization, assigns offices and keys/codes for grads, faculty, lecturers and staff
Oversees work-study students supporting Merrill and Crown Faculty Service Centers and delegates low-level administrative tasks (mailboxes, mail distribution, copies and scanning projects). Advertises open work-study positions through campus systems and manages recruitment and hiring processes
Acts as back up to Department Manager for AHR, budget support and resource management when the department manager is absent
Other duties as assigned
Qualification
Required
Bachelor's degree in related area and / or equivalent experience / training
Demonstrated knowledge of advising and counseling techniques; experience working in higher education with students
Multicultural competencies; ability to work with diverse populations
Strong organizational and planning skills, including the ability to set priorities, maintain workflow, meet deadlines, and complete a high volume of work with frequent interruptions
Abilities to assimilate, interpret, explain, and apply a variety of UC administrative policies and procedures
Proven communication and interpersonal skills to interact effectively with individuals at all levels within the organization, and other professionals
Solid writing and editing with the ability to draft and edit a variety of documents
Preferred
Skills in judgment and decision-making, problem solving, and discretion relative to sensitive or confidential matters
Strong budgeting, financial accounting, or payroll skills and experience
Ability to work independently with minimal supervision
Benefits
Full benefits
Company
University of California, Santa Cruz
UCSC opened in 1965 with 650 students. Forty-five years later, the campus is home to nearly 15,000 undergraduates and 1,500 graduate
Founded in 1965
1001-5000 employees
H1B Sponsorship
University of California, Santa Cruz has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (48)
2023 (52)
2022 (41)
2021 (46)
2020 (29)
Funding
Current Stage
Late StageTotal Funding
$19.6MKey Investors
U.S. Department of AgricultureNational Endowment for the Humanities (NEH)James S. McDonnell Foundation
2023-06-21Grant· $10M
2023-01-10Grant· $0.15M
2022-02-24Grant· $0.25M
Leadership Team
Benedict Paten
Professor
Marco Rolandi
Jack Baskin Endowed Chair in Engineering
Recent News
News-Medical.Net
2025-11-24
2025-11-08
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