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Housing Forward · 2 months ago

Grant Administrative Accountant

Maywood, IL

Full-time

Onsite

Entry Level

$57K/yr - $59K/yr

1+ years exp

Housing Forward is an organization focused on providing supportive services. They are seeking a Grant Administrative Accountant to manage grant-related accounting operations, general ledger activities, and provide support to the Finance department while ensuring compliance with funder requirements.

EmploymentHomeless ShelterMedical

Responsibilities

Analyze grant activity to ensure grant maximization and reduce risk of audit findings

Assemble documentation for billing. Prepare invoices, timesheets and vouchers for grant billings and compile all back up documentation required to fiscal/partner agencies and public funders for reimbursement in a timely manner

Upload all billings into the accounting system for associated public funders

Maintain public correspondence for compliance monitoring by funders to ensure all annual contracts, budget changes, reports and correspondences are filed accordingly

Maintain detailed grant schedules for accurate tracking of grant costs, match requirements and other grant related information that may not be available in the accounting system

Monitor timely receipts of funds, payments and respond immediately to any requests for additional information. Reconciles and resolves discrepancies

Participate in and assure compliance with funder audits

Communicate with Accounting Operations Manager and Controller regarding available grant funds

Prepare quarterly grant reporting to funders by deadlines

Assist with maintenance of systems, procedures and methods for the agency’s financial operations including record keeping, accounts receivable reporting and the general ledger

Assist with financial audits and perform other related duties as assigned by the Chief Financial Officer

Create and utilize reports in the accounting system. Prepare ad hoc reports in a timely manner as requested

Backup to the grants team

Responsible for filing and archiving accounting records

Responsible for adhering to the agency’s document retention and destruction policy

Perform other related duties as assigned by the Controller and Chief Financial Officer

Actively participate in monthly all-staff meetings

Attend professional staff trainings as scheduled

Work collaboratively with agency staff and finance department

Represent the agency in a professional and ethical manner

Maintain an active team approach with all staff in all work-related situations and with the staff of other agencies/organizations when collaborating on shared programs/grants

Other duties as assigned

Qualification

Grant ManagementAccounting SoftwareGenerally Accepted Accounting PoliciesExcelAccrual AccountingCommunication SkillsOrganizational SkillsAttention to Detail