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USAJOBS · 2 months ago

Supervisory Health Systems Specialist (Executive Assistant to the Director)

Battle Creek, Michigan, USA

Full-time

Onsite

Mid, Senior Level

$105K/yr - $137K/yr

1+ years exp

The Battle Creek VA Medical Center is recruiting for a Supervisory Health Systems Specialist. The Health Systems Specialist will function under the Director's Office as the Executive Assistant to the Medical Center Director, providing support in analyzing and coordinating healthcare delivery systems and operations.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

The incumbent is delegated authority to make decisions and act on matters within the responsibility of the Office of the Director using broad policy guidance. For day-to-day operations, these decisions are binding and affect the management of the administrative affairs of the services that report to the Director

The incumbent will have a supervisory role for Director's Suite staff, e.g. secretary; others identified as 'implementers' and will serve in a key role for driving organizational change and bringing about desired organizational improvement. The incumbent will have an oversight function for major follow-up items for entire organization

Incumbent will plan, organize, and coordinate significant meetings with internal and external stakeholders on a regular and recurring basis. Incumbent will serve as External Community Affairs role as a collateral duty in support of Director's efforts to Improve the Battle Creek VA Medical Center image in the community and build relationships with other organizations in the community

Reviews and evaluates proposed policy and procedure drafts submitted to the Director; returns inadequate policy proposals to the author with recommended change for rewrite or further coordination with other services

Serves as a liaison between the Medical Center and VISN 10 Network Office. This includes participation in activities related to support of the Network and in special task forces. Represents the Medical Center through meetings and contacts with the Network Office and Central Office planning staff

Provides advice to the services concerning budget formulation, reviews and evaluates annual budget proposals, and reviews requests for additional resources (space, equipment, and personnel) from the clinical services. Based on this evaluation, incumbent returns requests which are inadequate or not in compliance with VA or Medical Center policy

Participates in local, community and stakeholder activities and news media events. Incumbent is called upon to speak at various functions in the absence of the Director. In the absence of the ELT members, the incumbent may be required to assume duties typically performed by the ELT members for limited time

Is responsible for the performance of subordinate staff, and takes actions to reward, promote, or recognize staff as warranted by the evaluation of performance

Attends and actively participates in major top management conferences, including Director's morning report, Pentad/ELT and other medical center meetings/briefings. Participates in Director's Staff Meeting and serves on numerous other medical center committees

Responsible for the completion of special projects and additional tasks assigned by the Director

Responsible for budget preparation and management for the Director's office. Management of these budgets requires the exercise of good judgement, knowledge of medical services available, sensitivity of the frequent emergent or unusual needs of patients, awareness of innovations in medical technology, and the ability to use tact and diplomacy in denying requests

Qualification

Healthcare ManagementBudget ManagementPolicy EvaluationAnalytical SkillsSupervisory ExperienceOrganizational AwarenessStrategic ThinkingCreative ThinkingDecision Making

Required

You must be a U.S. Citizen to apply for this job

Selective Service Registration is required for males born after 12/31/1959

Subject to background/security investigation

Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements

Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement

You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs and other organizations

Physical Requirements: The work is sedentary. Some travel is required. No other physical demands are required of this work

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications