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State of Florida · 2 months ago

STATE ATTORNEY'S OFFICE, 10TH CIRCUIT- LEGAL ASSISTANT I - 21012134

Bartow, FL

Full-time

Onsite

Entry Level

$33K/yr - $33K/yr

2+ years exp

The State of Florida's State Attorney's Office is seeking a Legal Assistant I to support the Trial Division. This role involves performing a variety of administrative duties to assist an Assistant State Attorney with case preparation and managing clerical tasks related to criminal court proceedings.

Government Administration

No H1B

U.S. Citizen Only

Responsibilities

An employee assigned to this class has ultimate clerical responsibility for all cases assigned to his/her division and may assist in other divisions as needed

Ability to focus and pay attention to detail

Ability to follow rules, regulations, policies and procedures

Ability to operate a computer and other office machinery

Ability to operate the telephone system and respond to calls promptly and professionally

Ability to read and comprehend

Comply with all Public Records statutes and policies

Dependable and routine in-office attendance during regularly scheduled business hours

Effective and efficient communication skills and ability to interact professionally with other employees, members of the public and stakeholders

Efficient keyboard skills

Perform quality work within deadlines

Review and promptly respond to all electronic messaging

Travel as required

Work effectively as a team contributor as well as independently

Accompany ASA to court and assist as required

Assist in the processing and maintenance of all electronic media including e-filings and evidence and media

Assist with data collection and reports

Assists victims and witnesses, as needed

Bilingual employees will assist in translations as needed

Coordinate meetings, depositions and or court appearances including space, time, place and notify all participants

Establish and maintain effective communication with attorneys, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form

Generate subpoenas and update case management system from returns

Maintain and file all records and reports on case activity and prepare any necessary statistical reports

Maintain calendars, arrange travel itinerary and hotel accommodations and reimbursement forms

Notarize documentation

Perform any and all duties as required

Prepare legal documents

Provide other services as needed such as transportation, a separate Pre-Trial waiting area and appropriate translator services as needed or requested

Receive and process Law Enforcement electronic media

Receive, scan and distribute incoming mail

Research and prepare reports as necessary

Responsible for all administrative activities as required

Secure supplemental case information

Updates case management system and notes

Qualification

Legal document preparationCalendar managementData inputBilingual communicationOffice procedures knowledgeBasic arithmeticEffective communicationAttention to detailTeam collaborationTime management

Required

A high school diploma or equivalency and two (2) years of secretarial experience or an equivalent combination of both can be substituted for required experience