AKAM · 3 days ago
Administrative Assistant
Boca Raton, FL
Full-time
Onsite
Entry Level
1+ years expAKAM is seeking an Administrative Assistant to provide essential support to the Community Manager and Board of Directors. The role involves managing office operations, facilitating communication with homeowners, and assisting with community policies and procedures.
ConstructionConsultingLeasingProperty ManagementReal Estate
Responsibilities
Assist the Community Manager in daily operations, including scheduling, organizing files, and managing correspondence
Prepare agendas, meeting minutes, and reports for HOA board meetings
Maintain accurate homeowner records, ensuring confidentiality and compliance with regulations
Respond to homeowner inquiries via phone, email, and in person in a timely and professional manner
Distribute newsletters, notices, and other communications to the community as directed by the Community Manager
Manage and update HOA records, including architectural review requests, violation logs, and assessment payments
Generate monthly reports on community operations, homeowner interactions, and compliance activities
Assist with the planning and coordination of community events, such as annual meetings or social gatherings
Support special projects, including vendor coordination and contract management, as needed
Process and track architectural review applications, ensuring proper documentation and compliance with HOA guidelines
Assist the Violations Coordinator by organizing violation notices, follow-ups, and homeowner responses
Maintain office supplies and equipment, ensuring the office is organized and operates efficiently
Handle incoming mail, deliveries, and other administrative tasks as required
Qualification
Required
High school diploma or equivalent required
Minimum of 1-2 years of experience in administrative support, property management, or HOA operations
Customer service experience is highly valued
Strong organizational and multitasking skills
Excellent verbal and written communication
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HOA management software (or ability to learn)
Ability to handle confidential information with professionalism
Preferred
An associate degree or higher in a related field
Benefits
Medical Insurance
Dental Insurance
Vision Insurance
401K Matching Program
10 Paid Holidays (may vary between properties)
17 PTO Days
Advancement Opportunity
And more….
Company
AKAM
Akam is a real estate firm that provides property management, management training, operations, finance, and auxiliary services.
201-500 employees
H1B Sponsorship
AKAM has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
2020 (1)
Funding
Current Stage
Growth StageLeadership Team
Ken Greene
Chief Executive Officer
Matthew Pirozzi
Chief Financial Officer
Company data provided by crunchbase