Apply on Employer Site

USAJOBS · 2 months ago

Pharmacy Technician (Procurement/Inventory Lead)

Tucson, Arizona, USA

Full-time

Onsite

Mid, Senior Level

$80K/yr - $105K/yr

1+ years exp

USAJOBS is seeking a Pharmacy Technician (Procurement/Inventory Lead) at the Tucson VA Medical Center. The role involves leading procurement and inventory management, ensuring compliance with federal regulations, and overseeing the ordering and inventory of pharmaceuticals and supplies.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Functions as the lead ordering officer for pharmacy service including assessing and organizing requirements, training, supporting, and providing guidance to lower-level procurement technicians, and organizing work as needed

Maintains operational responsibility, certifications, and knowledge of principles, policies and state and federal laws for procurement and perpetual inventories of drug products, pharmaceutical supplies, supply items and specialty medications through pharmacy prime vendor accounts or other mandatory sources

Provides guidance on all types of pharmaceuticals including controlled and non-controlled drugs within established VA ordering guidelines, policies, and procedures within inventory management specialized area with the understanding of proper budget utilization

Provides oversight in determining appropriate ordering intervals, inventory levels, ordering quantities, sources of supply, based on current financial conditions, seasonal variations in drug usage, backorders, contract changes, conversions, changing patterns of medical practice, brand to AB-rated generic drugs, and urgency of medical need

Coordinates with providers and patients on specialty medications and/or supply items to ensure timely delivery to patients and certify receipt for reconciliation of payment to specialty pharmacy

Executes orders to ensure shipping and receipt of products are completed timely according to established practices

Maintains accountability of daily purchases and coordinates receipt of invoices as part of drug accountability and inventory management

Assists ordering officers or resolve difficult issues and recurring problems working with vendors and suppliers

Utilizes proper inventory management to ensure sufficient stock of medications and supplies are available to meet the needs of the pharmacy and patient care

Ensures proper documentation and record keeping of loaned and borrowed medication

Provides oversight of the removal of expired, unusable, and/or excess inventory for return credit using the established reverse distributor, prime vendor, or vendor direct

Coordinates and conducts annual pharmacy wall-to-wall inventory in collaboration with Pharmacy Technician Supervisors following established policies and procedures

Evaluates medication and supply usage data trends and knowledge of medications to provide PS management analysis and recommendations for adding or substituting various medications and supplies

Uses automated systems and electronic inventory management software to manage and assist in ordering-controlled substances

Maintains the integrity of all automation databases and systems to ensure accurate inventory information about medications, pharmaceutical supplies, and user access levels to meet all necessary statutes and regulations

Identifies, validates and reports irregular patterns of medication usage to the Inventory Program Manager

Participates in the drug recall and removal process by informing appropriate personnel, checking for applicable lots and removal from working stock, sequestering recalled product as required, and returning drugs for replacement and/or credit according to specifications of each recall announcement. Closes out recalls online as required and maintains all records of recall actions for follow up including inspecting and removing stock as well as communicating to management the pertinent details to ensure appropriate response is uploaded to National Center for Patient Safety timely

Maintains training requirements, professional certification, and meets annual competencies required for this position

Ensures all procurement needs are met at all times

Analyze and reassess priorities to ensure workload demands are accomplished in the most effective, efficient, and economic matter

Trains new procurement and pharmacy staff on department standard operating procedures and provides oversight to ensure competencies are met

Provides training and mentorship to new and existing staff and trainees

Provides authoritative interpretation of procurement issues to pharmacists, providers, technicians, and pharmacy leadership

Participate in quality assurance, process improvement activities, and performance monitors

Assists the Contracting Officer Representatives to put together procurement packages, sole source justifications as well as other documents required by regulations

Performs various procurement support duties independently, including correlating transactions, dealing with continually changing deadlines and priorities, completing assigned functions that are broad and varied, pre-screening requests for accuracy adequacy, and monitoring of the associated purchase order

Qualification

Pharmacy Technician CertificationInventory ManagementProcurement ProceduresData AnalysisRegulatory ComplianceTrainingMentorshipCommunication SkillsProblem Solving

Required

You must be a U.S. Citizen to apply for this job

All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA

Selective Service Registration is required for males born after 12/31/1959

Must be proficient in written and spoken English

Subject to background/security investigation

Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements

Must pass pre-employment physical examination

Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

Complete all application requirements detailed in the 'Required Documents' section of this announcement

United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy

English Language Proficiency. Pharmacy Technician candidates must be proficient in spoken and written English to be appointed as authorized by 38 U.S.C. § 7403(f)

For all grade levels and positions that accept both education and experience to qualify, equivalent combinations of qualifying education and experience that total at least 100% are qualifying

To be creditable, education completed outside the U.S. must be deemed at least equivalent to that gained in a conventional U.S. program by a private organization specializing in the interpretation of foreign educational credentials

For positions above the full performance level, the employee must pass a national certification exam and hold an active national certification through either: Pharmacy Technician Certification Board (PTCB), Certified Pharmacy Technician (CPhT) or National Healthcareer Association (NHA), Certified Pharmacy Technician (ExCPT)

In addition to meeting the basic requirements, to qualify for the GS-9 you must possess at least 1 year of experience equivalent to the next lower grade level (GS-8)

Pharmacy technicians (procurement/inventory) at this level require independent technical judgement and expertise

They serve as the lead ordering officer for pharmacy service, providing guidance to lower-level procurement ordering officers

These individuals have extensive knowledge of VA policy concerning drug procurement, security and compliance with ordering officer requirements and regulatory areas

Pharmacy technicians maintain all records of pharmacy inventory for drug accountability, DSCSA per VHA policy and all other Federal regulations

Pharmacy technicians (procurement/inventory) perform a wide range of duties providing oversight on all pharmacy inventory to ensure standard operating procedures are followed and appropriate ordering and stock levels are maintained so patient care is not impaired

They stay within budgetary requirements, comply with contracts while maintaining inventory to meet or exceed the national average performance

They are accountable for pharmacy inventory management in areas such as regulatory and VHA formulary requirements, quality standards and official VA policies/procedures within the inventory management specialized area, conforming pharmacy legal and professional requirements

Expert knowledge serving as a key resource advising others in their particular specialty area of section of the pharmacy

Skill in analyzing data for self-driven (independent) performance improvement projects, workload analysis and statistical reports

Skill in solving problems and implementing corrective actions to maximize outcomes in their program area

Ability to maintain special accreditations and prepare for national reviews/inspections

Ability to develop training programs and material for orientation, competency development and educational needs for regulatory requirements within the specialized pharmacy program area

Knowledge of pharmaceutical and supply inventory requirements to ensure compliance with regulations and national/audit/inspections

Knowledge of clinical specifications, characteristics and ordering processes of a wide variety of soft prosthetics and supply items that technicians procure to dispense to Veterans in the outpatient pharmacy setting

Skill in managing specialized programs related to inventory including, but not limited to, specialty medications and supplies, All Hazards Emergency Cache Program, recalls, reverse distribution and pharmaceutical waste

The work requires regular and recurring physical exertion, involving standing or sitting for prolonged periods of time, typing, walking distances within the medical center, lifting/ carrying (up to 40 pounds) of pharmaceutical supplies, and bending/stooping/stretching

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.