Vertex · 2 months ago
Meetings & Events Senior Planner
Boston, MA
Full-time
Hybrid
Mid, Senior Level
$91K/yr - $137K/yr
5+ years expVertex Pharmaceuticals Inc is a global biotechnology company that invests in scientific innovation. The Senior Meetings & Events Planner will be responsible for delivering strategic meeting planning for a variety of meetings and ensuring seamless execution of complex events while fostering strong relationships with global teams and suppliers.
Computer Software
Responsibilities
Provides strategic guidance support and management to preferred logistics agencies on an event-by-event basis
Strong project management skills managing multiple projects, vendors, and processes
Consult and navigate cross-functional planning teams, vendors, and Business Owners through complex logistical planning by setting roles & responsibilities, adherence to HCP compliance and transfer of value, meeting best practices and strategy, and expectation of deliverables
Demonstrated ability to build and manage complex budgets and guide vendors to manage multiple budgets with different timelines and deliverables
Identify and resolve day-to-day matters related to project requirements, cross-functional processes, and vendor management operations
Build and maintain strong partnerships with Business Owners and consult on meeting goals & objectives to provide strategic support solutions
Ability to strategically engage and advise Business Owners across diverse meeting formats and therapeutic areas
Must possess ability to manage, communicate and interact with various of levels of internal business owners in professional and knowledgeable manner at all times
Strong adherence to internal & HCP compliance, transparency rules and reporting, knowledge and understanding of GDPR requirements
Ability to travel domestically and globally at least 30% of the time
Qualification
Required
Bachelor's Degree
5+ years of global meeting & event planning experience
Proficient and professional meeting planning experience in a corporate setting
Strong organization and time management skills, ability to simultaneously keep multiple projects prioritized and moving with multiple stakeholders
Experienced contract negotiations skills with in-depth understanding of hotel and venue legal and business terms. Ability to guide negotiations of venue and vendors contracts, securing the best possible terms to provide Vertex with the most flexibility, financial security and cost saving opportunities
Strong verbal and written communication skills, comfortable in group and individual presentations across all levels of the organization
Strong knowledge of HCP Compliance regulations and ability to apply critical thinking to identify and escalate compliance risks to the Office of Business Integrity & Ethics while adhering to and implementing guidelines and monitoring team adherence
Committed to delivering the highest level of customer service
Flexibility and ability to successfully navigate ambiguity and succeed in a rapidly changing, fast-paced, deadline-driven environment with multiple priorities
A desire to be part of a highly innovative company aimed at transforming the lives of people with serious diseases, their families and society
Ability to travel domestically and globally at least 30% of the time
Proficient in Microsoft Office suite
Preferred
Previous Pharmaceutical Experience a plus
Supplier/Vendor management experience a plus
Prior working knowledge of Cvent Event Management software program preferred
CMP and or CMM Certification (a plus but not required)
Benefits
Annual bonus
Annual equity awards
Overtime pay
Medical, dental and vision benefits
Generous paid time off (including a week-long company shutdown in the Summer and the Winter)
Educational assistance programs including student loan repayment
Generous commuting subsidy
Matching charitable donations
401(k)
Company
Vertex
Vendor intelligence that combs through your supplier, manufacturer, logistics data to detect where you're leaving money on the table.
2-10 employees
H1B Sponsorship
Vertex has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (27)
2024 (18)
2023 (7)
2022 (13)
2021 (5)
2020 (7)
Funding
Current Stage
Early StageCompany data provided by crunchbase