Hebrew SeniorLife · 2 months ago
Administrative Assistant, Rehabilitation Services
Roslindale, MA
Full-time
Onsite
Mid Level
$46K/yr - $64K/yr
3+ years expHebrew SeniorLife is a healthcare organization focused on rehabilitation services, and they are seeking an Administrative Assistant to support various departments. The role involves performing administrative duties, maintaining logs, scheduling, and ensuring compliance with regulatory standards.
Health Care
Responsibilities
Implement administrative systems for Rehabilitation and Services
Enter data, including clinical, billing, and statistical data, according to set timelines, and with accuracy and efficiency
Schedule and register in both Meditech and Optima with proficiency and accuracy
Maintain logs of clinical and administrative data to ensure regulatory compliance
Communicate and respond to issues and problems in a timely and efficient manner
Coordinate and verify all billing data prior to submission to Fiscal Services
Attend meetings as designated
On a daily basis, collect and distribute mail and perform other routine office procedures
Print and distribute reports, clinic schedules, prepare statistical data
Perform clerical duties including typing, filing, scanning, etc
Collaborate on projects as needed
Adhere to established departmental policies, procedures and objectives
Perform other related duties as required or as responsibilities dictate
Maintain open communications with Administrative Manager, Rehabilitation Services, Management Team, and Staff of Rehabilitation Services
Communicate with patients/families/all disciplines in a manner that conveys respect, caring, and sensitivity
Protect patient confidentiality by promoting professional staff communication according to HIPPA standards
Exemplify professionalism and exhibit values, which contribute to the achievement of the mission of the Hebrew Rehabilitation Center
Introduce self and identify role to others
Demonstrate 'emotional presence' by listening attentively and attending to concerns/needs
Act as an advocate on behalf of patients as needed or as appropriate
Communicate with patients/families/visitors/staff in a manner that conveys respect, caring and sensitivity
Listen and respect others’ opinions
Accountable for staying informed by reviewing memos, emails and other forms of communication
Responsible for communicating and responding to issues and problems in a timely and efficient manner
Respond to patients in all situations with a calm, sensitive and supportive approach
Demonstrate flexibility
Act in a manner outside the traditional 'role' as needed in order to meet patients’ needs
Promote a healthy environment by demonstrating trust, mutual respect, visible support and open, honest communication with all members of the team
Involve other team members by sharing information
Follow all policies and procedures set forth by the organization and outlined in HSL’s policy manuals and the employee handbook
Maintain confidentiality of patient and information
Meet all requirements as outlined by regulatory and licensure standards
Communicate issues/concerns to leadership that may require quality monitoring
Offer suggestions and solutions that may improve systems and care
Keep updated on performance improvement projects at the Health Center
Participate in quality improvement initiatives as may be required
Serve as a resource to the team, new employees, and volunteers (if applicable)
Seek opportunity for professional development by attending internal and external trainings, educational programs and conferences
Practice in accordance with established standards of care for safety of patient, self and co-workers
Identify and report basic safety issues or problems (ex. Spills) and take action whenever appropriate
Identify and report errors/potential errors according to policy
Adhere to all infection control policies
Promote the health and safety of all by following established infection control procedures (i.e., hand washing, use of personal protective equipment)
Qualification
Required
Minimum of three to five years of administrative assistant experience
Strong written and verbal communication skills are essential
Demonstrates flexibility and ability to work with multiple managers with multiple requests, and prioritize to meet everyone's needs
Strong attention to detail
Demonstrate proficiency in knowledge and the use in all aspects of computer software including Meditech or similar database software
Preferred
Associate's degree in Business, preferred
Company
Hebrew SeniorLife
Welcome to Hebrew SeniorLife, the largest provider of elder care in the Boston .
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$22.8MKey Investors
Administration for Community LivingU.S. Department of Housing and Urban DevelopmentMassAITC
2024-10-24Grant· $2.8M
2024-06-11Grant· $20M
2023-01-11Grant
Leadership Team
Jim Hart
Chief Financial Officer
Kim Brooks
Chief Operating Officer, Senior Living
Recent News
2025-08-09
Seattle TechFlash
2025-07-01
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