University of Oregon ยท 2 months ago
Office Specialist 1
Eugene, OR
Full-time
Onsite
Entry Level
$18.06/hr - $22.84/hr
1+ years expThe University of Oregon is dedicated to providing Early Intervention and Early Childhood Special Education services through its Early Childhood CARES program. The Office Specialist 1 position offers administrative support, including client record maintenance, data entry, and communication with families and agencies, while ensuring compliance with confidentiality protocols.
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Responsibilities
Provides administrative support to the Early Childhood CARES program
Maintains the client record system for the department
Duties include data entry, filing, copying, faxing, scanning and archiving educational records
Works with both paper documents and electronic files
Responsible for client intake duties that include communication with families, physicians, and other agencies, verification of referral information and sending out appropriate letters and forms
Responds to requests for information, follows HIPAA/FERPA policies and confidentially protocols to safeguard data
Performs a wide range of general office support tasks including assembling packets, maintaining forms, monitoring faxes and providing backup as needed for other office support positions
Handles a variety of tasks that require initiative, independent judgement, organization and the ability to prioritize assignments to meet deadlines
Qualification
Required
One year of records management experience
One year of general clerical experience which included typing, word processing, or other generation of documents
An equivalent combination of training and experience
Ability to communicate effectively
Strong organizational and time management skills
High degree of accuracy and attention to detail
Ability to prioritize tasks by importance and deadline
Ability to work independently with minimal guidance and as part of a team
Must be able to bend and reach high and low shelves to access files and other program materials
Must be able to lift up to 25 pounds
Preferred
Proficiency in Microsoft Office and database computer applications
Electronic record keeping experience
HIPAA/FERPA privacy compliance experience
Database management experience
Records archiving/retention experience
Benefits
Health insurance
Retirement plans
Paid time off
Company
University of Oregon
Nestled in the lush Willamette Valley, with an easy drive to both the Pacific Ocean and the Cascade Mountains, the University of Oregon is renowned for its research prowess and commitment to teaching.
1001-5000 employees
H1B Sponsorship
University of Oregon has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (35)
2024 (39)
2023 (42)
2022 (60)
2021 (42)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Webb Sussman
Chief Executive Officer (ret.)
Emma Leland
Co-Founder + President of Flight Crew
Recent News
Alfred P. Sloan Foundation
2023-10-30
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