Pocket Nurse® · 2 months ago
Contract and Bid Proposal Coordinator
Monaca, PA, USA
Full-time, Contract
Hybrid
Entry, Mid Level
2+ years expPocket Nurse is a leading manufacturer and distributor of medical supplies and equipment for healthcare simulation and education. The Contract and Bid Proposal Coordinator manages the full lifecycle of bids, proposals, and contract management, ensuring high-quality submissions that meet compliance and company objectives.
Medical Device
Responsibilities
Reviews and analyzes Request for Proposals (RFPs), Requests for Quotations (RFQs), and bid solicitations to determine requirements, scope, and deadlines
Leads the full proposal process – from evaluation through submission – ensuring accuracy, compliance, and timeliness
Coordinates input from sales, operations, finance, purchasing and other teams to prepare responses
Drafts, edits, and formats proposal documents including executive summaries, technical responses, pricing, value propositions, and company capabilities
Develops and maintains detailed proposal timelines, deliverables, and submission checklists for multiple concurrent bids under tight deadlines
Ensures all submissions meet format, content, and delivery requirements as outlined in the solicitation
Verifies all proposal components meet customer, legal, and internal compliance standards
Maintains version control, documentation, and archiving of all proposal materials
Independently researches applicable regulations, policies, and information (corporate or product-related) for bid and contract management
Reviews final documents for clarity, consistency, and quality before submission
Completes post-bid debriefs and tracks outcomes to identify areas for improvement and win strategies
Maintains proposal templates, standard content, and company qualifications to streamline future submissions
Supports contract review, renewal tracking, and documentation management
Sources procurement opportunities and maintains bid opportunity pipeline to report to the Sales team
Submits monthly contract sales reporting as required per contract terms
Qualification
Required
Associate's degree in a related field and 2 years of experience or a combination of 4 years of education and relevant experience
Experience in an RFP, bidding, quoting, or contract environment and/or legal document review required
Intermediate proficiency with Microsoft Word and Excel
Ability to work on own initiative, meet tight deadlines and balance priorities to achieve results
Quality-driven individual with high attention to detail
Strong decision making and creative problem-solving skills
Excellent writing, grammar, and spelling ability
Good verbal communication skills including interacting with internal and external contacts
Ability to understand how pricing influences sales and profitability
Benefits
Competitive wages and quarterly bonus opportunities.
Medical, dental, and vision insurance coverage options.
401(k) retirement plan with company matching contributions.
Paid time off, personal time, paid holidays, and flexible/remote hybrid work schedules.
Company-paid life insurance and short-term disability insurance.
Voluntary life, accident, critical illness, and long-term disability insurance.
Company-wide cookouts, lunches, and work-day events.
On-site fitness center, free parking, and dog-friendly offices.
Opportunities for career enhancements through training and educational programs.
The opportunity to make a difference in the ever-growing healthcare field.
Company
Pocket Nurse®
Pocket Nurse® is more than a medical supply company.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Anthony Battaglia
Founder & CEO
Eric Bordenstein
President & Chief Operating Officer
Company data provided by crunchbase