SourcePro Search, LLC · 3 months ago
Bilingual Legal Secretary (Law Firm Experience Only)
Washington, DC
Full-time
Onsite
Senior Level
6+ years expSourcePro Search, LLC is conducting a search for a motivated Bilingual Legal Secretary with significant litigation secretarial experience. The role involves supporting the Litigation Department by providing administrative client services and coordinating legal practice tasks and projects.
Staffing & Recruiting
Responsibilities
Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support
Coordinate legal practice tasks and projects
Coordinate administrative functions and facilitate completion of tasks including such as finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings, and other administrative projects as assigned
Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects
Prepare complex legal documents and correspondence in English and Spanish; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects; Maintain client materials in document management system
Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices
Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions
Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements
Work overtime as required; and
Demonstrate adaptability, flexibility, initiative and innovation in handling a wide variety of additional projects as required
Qualification
Required
Fluency in English and Spanish, written and verbal communications
At least 6 years of legal secretarial experience or relevant legal experience
Litigation experience
Advanced ability to organize, prioritize, coordinate, delegate, and work as part of a team
Advanced to Expert proficiency in rules of English grammar, spelling and punctuation
Advanced proficiency in MS Word and document editing/comparison applications
Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications
Advanced proficiency in MS Excel and spreadsheet/database applications
Advanced proficiency in MS PowerPoint and presentation applications
Advanced knowledge of time keeping, expense processing, and legal billing
Advanced knowledge of relevant jurisdictional/court/agency processes and procedures
Advanced proficiency in document management applications
Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results
Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures
Preferred
Bachelor's degree
Company
SourcePro Search, LLC
SourcePro Search, LLC is a WEBENC Certified boutique staffing agency specializing in professional services contingent, retained and executive search staffing for permanent, contract and consulting professionals.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase