Holland & Knight LLP · 5 hours ago
Practice Assistant - Litigation (Hybrid)
San Francisco, CA
Full-time
Hybrid
Mid Level
$42.50/hr - $63.80/hr
4+ years expHolland & Knight LLP is seeking a Practice Assistant for its Litigation group in the San Francisco office. The Practice Assistant will provide high-quality administrative support to a group of lawyers and professionals, ensuring effective communication and efficient workflow within the team.
Law Practice
Responsibilities
Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients
Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional
Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals
Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner
Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly
Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices
Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate
Enter and manage work requests from lawyers in the Firm’s workflow tool and complete according to provided deadline(s)
Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records
Perform all file maintenance, including saving documents to the document management system
Assist lawyers with time entry, billing, and collection, as needed
Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner
Perform clerical duties for non-legal departments, as needed
Special projects and duties as assigned
General knowledge of litigation practices and procedures; knowledge of court systems (general district/small claims, circuit, federal, appellate)
Expertise with PACER and other electronic filing in state and federal courts, and administrative agencies
Experience with docketing/calendaring of all case events/filing deadlines using a centralized docketing system/software
Knowledge of court procedures, and where to find Local Rules of Court and Judge’s Standing Orders
Experience processing summonses, subpoenas, discovery requests
Experience with preparing legal documents (pleadings, discovery, document production materials, memoranda) and other correspondence
Experience with Bates labeling and redacting documents for trial preparation; experience scheduling court depositions, hearings, and other meetings as determined by attorney
Advanced knowledge of Microsoft Office Suite and Adobe
Experience with document management systems
Experience with electronic signature software programs
Proficiency in core legal administrative assistant functions and advanced technical and communications skills
Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings
Ability to take direction and work independently with little supervision
Ability to effectively work well with others
Effective and professional interpersonal and communication skills
Ability to write clearly and professionally, with excellent proofing skills
Strong work ethic with ability and commitment to maintain confidentiality
Qualification
Required
Bachelor's degree
4 – 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred
Advanced knowledge of Microsoft Office Suite and Adobe
Experience with document management systems
Experience with electronic signature software programs
Proficiency in core legal administrative assistant functions and advanced technical and communications skills
Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings
Ability to take direction and work independently with little supervision
Ability to effectively work well with others
Effective and professional interpersonal and communication skills
Ability to write clearly and professionally, with excellent proofing skills
Strong work ethic with ability and commitment to maintain confidentiality
General knowledge of litigation practices and procedures; knowledge of court systems (general district/small claims, circuit, federal, appellate)
Expertise with PACER and other electronic filing in state and federal courts, and administrative agencies
Experience with docketing/calendaring of all case events/filing deadlines using a centralized docketing system/software
Knowledge of court procedures, and where to find Local Rules of Court and Judge's Standing Orders
Experience processing summonses, subpoenas, discovery requests
Experience with preparing legal documents (pleadings, discovery, document production materials, memoranda) and other correspondence
Experience with Bates labeling and redacting documents for trial preparation; experience scheduling court depositions, hearings, and other meetings as determined by attorney
Ability to sit or stand for extended periods of time
Moderate or advanced keyboard usage
Ability to lift and carry up to thirty pounds
Benefits
Comprehensive medical (PPO and HDHPs)
Dental and vision plans including coverage for domestic partners
Life and AD&D insurance
Short and long term disability insurance
Tax-advantaged accounts for health care expenses, including FSAs and HSAs
FSAs for dependent care
Health advocacy services
Behavioral health and counseling resources for all family members
401(k)
Profit sharing
Pre-tax transit and parking program
Backup dependent care
Senior care planning support
Resources for individuals with development disabilities and their caregivers
Paid holidays and other paid time off, including paid leave for new parents
Company
Holland & Knight LLP
Holland & Knight is a global law firm with more than 2,200 lawyers and other professionals in 35 offices throughout the world.
1001-5000 employees
H1B Sponsorship
Holland & Knight LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (9)
2023 (6)
2022 (3)
2021 (7)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Mia Stutzman
Chief Financial Officer
Kimberly Gardner
Chief Operating Officer
Recent News
2024-03-26
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